Strategic Legal Admin Specialist

Lovisa; Torrance (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Lovisa is seeking a highly organized and detail-oriented Legal Administrative Assistant to support the Legal Department. This role will manage legal documents, deadlines, meetings, and confidential records in a fast-paced retail corporate environment.

The ideal candidate is professional, proactive, and capable of working independently while collaborating with attorneys and cross-functional teams. Strong Microsoft Office skills and experience with document management or contract management

Qualifications

• 2+ years of administrative or legal administrative experience preferred.
• Previous experience supporting a legal department or law firm is strongly preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Experience with document management or contract management systems is a plus.

Responsibilities

• Provide administrative support to the Legal Department and attorneys.
• Organize, maintain, and update legal files, records, contracts, and correspondence.
• Assist with preparation, formatting, scanning, filing, and distribution of legal documents.
• Maintain electronic and physical filing systems.
• Track legal agreements, renewals, deadlines, and important dates.
• Assist with contract administration and document routing for signatures.
• Coordinate meetings, conference calls, calendars, and appointments for the Legal Department.
• Prepare meeting agendas, notes, and follow-up materials as needed.
• Assist with organizing information and documents for legal matters, audits, claims, and disputes.
• Conduct basic research and gather information at the direction of legal team members.
• Communicate with internal departments, outside counsel, vendors, landlords, and other external parties as appropriate.
• Assist with invoice processing, expense reports, and legal department administrative records.
• Maintain strict confidentiality of company, employee, customer, and legal information.
• Support the Legal Department with special projects and administrative tasks as assigned.
• Ensure documents and records are handled accurately and in accordance with company policies.

Skills

Organizational skills

Time management

Verbal and written communication

Attention to detail

Independent work

Collaborating with attorneys

Education

2+ years administrative or legal admin experience

Tools

Microsoft Office

Document management systems

Contract management systems

DocuSign/Oneflow

Job description

Lovisa is seeking a highly organized and detail-oriented Legal Administrative Assistant to support the Legal Department. This role will manage legal documents, deadlines, meetings, and confidential records in a fast-paced retail corporate environment.

The ideal candidate is professional, proactive, and capable of working independently while collaborating with attorneys and cross-functional teams. Strong Microsoft Office skills and experience with document management or contract management