Strategic Inventory & Procurement Buyer

Arbill; Philadelphia (Philadelphia County); On-site; USD 55,000 - 90,000; Full time

Job summary

Arbill is seeking a Buyer to join our Supply Chain team in the United States. You will oversee inventory planning, purchasing, and replenishment across multiple warehouses, ensuring optimal fill rates and turns.

You will maintain item master data, manage supplier performance, and coordinate deliveries with internal teams to meet service levels and KPI targets. A strong Excel and ERP background is required.

Qualifications

• 2–3 years of purchasing, inventory control, customer service, operations or supply chain experience.
• Bachelor’s degree in Business, Supply Chain Management or related field; 5+ years can substitute.
• Must have analytical skills to review sales trends, inventory reports, forecasts and supplier performance data.
• Excellent communication with suppliers, sales teams, warehouse staff and finance.

Responsibilities

• Inventory purchasing and replenishment across multiple warehouses.
• Maintain item master data including min/max, pricing, stocking status and substitutions.
• Review open purchase orders and supplier performance, coordinate deliveries.
• Manage inventory transfers and resolve receiving discrepancies.
• Support Accounts Payable with invoice discrepancies and SLA-driven tasks.

Skills

Excel

ERP systems

Analytical skills

Communication

Problem-solving

Negotiation

Organization

Attention to detail

Adaptability

Education

Bachelor’s degree in Business or Supply Chain

Tools

Microsoft Excel

ERP systems

Job description

Description

Arbill is looking to add a Buyer to our Supply Chain team! This new hire will have an understanding of inventory management principles, purchasing and supply chain fundamentals, basic financial and business intelligence, and be familiar with ERP systems.

He/she will have the following Responsibilities and Duties:

Responsibility #1: Inventory Purchasing and replenishment

Manage stock, non-stock, and drop-ship purchasing across multiple warehouses. Review demand, inventory levels, min/max settings, seasonal requirements, and supplier orders to achieve fill rate and inventory turn objectives. Resolve linked order issues with Customer Service as needed.

Responsibility #2: Inventory Management and Item Maintenance

Maintain item master data including min/max reviews, pricing updates, stocking status changes, location assignments, substitutions, discontinued items, and item notes. Manage inventory returns and identify slow-moving or excess inventory.

Responsibility #3: Supplier and Order Management

Review open purchase orders and sales orders, follow up on past-due supplier commitments, monitor backorders, coordinate delivery schedules, and work with suppliers and internal teams to maintain service levels and KPI performance.

Responsibility #4: Inventory Transfers and Warehouse Support

Manage inventory transfers between distribution locations, coordinate with warehouse personnel on receiving discrepancies, mis-shipments, delivery appointments and other inventory-related issues to ensure product availability across locations.

Responsibility #5: Cross-Functional Support and Administrative Activities

Support Accounts Payable with invoice discrepancies and supplier corrections, resolve workflow cases within SLA requirements, manage order reviews, participate in meetings, and promptly and professionally respond to emails and phone inquiries.

Requirements

Experience: 2-3 years of purchasing, inventory control, customer service, operations or supply chain experience. Proficiency with Microsoft Excel and ERP systems.

Education: Bachelor’s degree in Business, Supply Chain Management or related field. 5+ years of related experience can be in place of formal education requirement.

Knowledge/Skills/Abilities: Must have analytical skills to review sales trends, inventory reports, forecasts and supplier performance data. They must have communication skills to communicate effectively with suppliers, sales teams, warehouse employees, finance and management. The buyer must have problem-solving and negotiation skills. In addition, a buyer must have organization skills to manage multiple purchase orders, suppliers, invoicing, and inventory discrepancies. A buyer must also have a great attention to detail, ability for quick decision making and adaptability for when priorities shift.