Strategic Executive Assistant to the Student Affairs VP

State of South Carolina; Rock Hill (SC); On-site; USD 50,000 - 70,000; Full time

Job summary

Winthrop University seeks an Executive Assistant to provide high-level administrative and operational support to the Vice President for Student Affairs and the Division of Student Affairs. The role coordinates executive workflows, manages confidential university business and serves as a key liaison among departments, students, families and external partners.

The position handles scheduling, communications, budgeting, project coordination and strategic initiatives, ensuring professional, timely

Qualifications

• Bachelor’s degree required; advanced degree preferred.
• One year of responsible administrative experience.
• Advanced knowledge of office management and executive support, including budgeting and procurement.
• Strong organizational, analytical and problem-solving skills.
• Ability to manage multiple complex and time-sensitive priorities with accuracy.
• Excellent oral and written communication; strong interpersonal skills.
• Ability to interact with students, families, faculty, staff, leadership, donors and external partners.
• Discretion and sound judgment handling confidential matters.

Responsibilities

• Provides high-level executive administrative and operational support to the Vice President for Student Affairs and serves as a primary contact for internal and external constituents.
• Manages communications, scheduling, office operations and sensitive inquiries while ensuring efficient executive workflows.
• Triages and manages sensitive inquiries from students, families, faculty, staff and external stakeholders, applying policies and escalating complex matters to senior leadership.
• Coordinate divisional programs and support for special projects and strategic initiatives.
• Support planning and follow-up for divisional priorities, events and executive-level projects.
• Co-coordinate key divisional programs with campus and external stakeholders to deliver professional programs and services.
• Supports executive communications, divisional branding, reporting and digital presence; creates and maintains communications and reports.
• Researches divisional information to support leadership materials, reports and university requests.
• Coordinates with campus partners to ensure communications are accurate, timely and mission-aligned.
• Provides financial, budgetary, procurement and personnel support for the department and divisional programs.
• Supports budget monitoring, tracking expenditures, purchasing, travel, billing and vendor payments.
• Assists with budget inquiries, financial records and coordinating with university offices.
• Supports personnel processes including hiring, onboarding, I-9 and E-Verify, scheduling, training and supervision of staff and student workers.
• Provides logistical and agenda support for committees and governance meetings; assists with staffing divisional search committees.

Skills

Executive support

Scheduling

Communication

Confidentiality

Organizational skills

Problem solving

Interpersonal skills

Discretion

Education

Bachelor’s degree

Master’s degree in progress

Tools

Microsoft Office/Office365

Job description

Winthrop University seeks an Executive Assistant to provide high-level administrative and operational support to the Vice President for Student Affairs and the Division of Student Affairs. The role coordinates executive workflows, manages confidential university business and serves as a key liaison among departments, students, families and external partners.

The position handles scheduling, communications, budgeting, project coordination and strategic initiatives, ensuring professional, timely