Strategic Executive Assistant to the President

American Jewish University; Los Angeles (CA); Hybrid; USD 95,000 - 105,000; Full time

Job summary

American Jewish University (AJU) in Sherman Oaks seeks an experienced Executive Assistant to the President & CEO. This full-time, in-person role supports donor relations, project management, and AJU’s strategic initiatives (including the 2050 Institute).

The ideal candidate is highly organized, discreet, and capable of managing a complex calendar while coordinating with internal and external stakeholders. Remote Fridays and occasional evenings/weekends are required.

Qualifications

• Bachelor's degree or equivalent with 5 years in a high-responsibility role.
• Discretion with confidential information and professional written/verbal communication.
• Advanced MS Office skills and experience with Teams and HubSpot.
• Experience in higher education or nonprofit settings preferred.
• Knowledge of Jewish community traditions is a plus.
• Strong organization and project management capabilities.
• Authorized to work in the United States; flexible for evenings/weekends.

Responsibilities

• Schedule meetings with donors, prospects and community leaders.
• Manage a complex, ever-changing calendar and coordinate stakeholders.
• Act as liaison between the President and internal/external partners.
• Screen and prioritize calls, messages, and requests.
• Prepare briefing materials, agendas, and meeting notes.
• Track action items and follow up to meet deadlines.
• Support projects including the 2050 Institute from planning to execution.
• Develop and maintain project plans and status reports.
• Maintain President’s donor records in the database.

Skills

MS Office Suite

Microsoft Teams

HubSpot

Education

Bachelor's degree or equivalent

Job description

American Jewish University (AJU) in Sherman Oaks seeks an experienced Executive Assistant to the President & CEO. This full-time, in-person role supports donor relations, project management, and AJU’s strategic initiatives (including the 2050 Institute).

The ideal candidate is highly organized, discreet, and capable of managing a complex calendar while coordinating with internal and external stakeholders. Remote Fridays and occasional evenings/weekends are required.