Executive Assistant to the President

American Jewish University; Los Angeles (CA); Hybrid; USD 95,000 - 105,000; Full time

Job summary

American Jewish University (AJU) in Sherman Oaks seeks an experienced Executive Assistant to the President & CEO. This full-time, in-person role supports donor relations, project management, and AJU’s strategic initiatives (including the 2050 Institute).

The ideal candidate is highly organized, discreet, and capable of managing a complex calendar while coordinating with internal and external stakeholders. Remote Fridays and occasional evenings/weekends are required.

Qualifications

• Bachelor's degree or equivalent with 5 years in a high-responsibility role.
• Discretion with confidential information and professional written/verbal communication.
• Advanced MS Office skills and experience with Teams and HubSpot.
• Experience in higher education or nonprofit settings preferred.
• Knowledge of Jewish community traditions is a plus.
• Strong organization and project management capabilities.
• Authorized to work in the United States; flexible for evenings/weekends.

Responsibilities

• Schedule meetings with donors, prospects and community leaders.
• Manage a complex, ever-changing calendar and coordinate stakeholders.
• Act as liaison between the President and internal/external partners.
• Screen and prioritize calls, messages, and requests.
• Prepare briefing materials, agendas, and meeting notes.
• Track action items and follow up to meet deadlines.
• Support projects including the 2050 Institute from planning to execution.
• Develop and maintain project plans and status reports.
• Maintain President’s donor records in the database.

Skills

MS Office Suite

Microsoft Teams

HubSpot

Education

Bachelor's degree or equivalent

Job description

Employer: American Jewish University (AJU)
Job Title: Executive Assistant to the President
Status: Full Time, (35/hours per week) Exempt
Location: 4 days/week in person (Sherman Oaks), Friday remote
Reports To: President & CEO, AJU

About American Jewish University

American Jewish University (AJU)’s mission is singularly focused on the future of Jewish life in North America—training and educating the next generation of rabbis, educators, professionals, and lay leaders, and creating innovative, dynamic pathways for Jewish learning and living. With campuses in Sherman Oaks, Beverly Hills, and Simi Valley, CA, along with distance education programs that reach learners across the nation and around the world, AJU is a private, nonprofit institution of higher education offering degree-granting and for-credit academic programs, as well as community-based (non-formal academic) learning opportunities.

Overview

We are seeking a resourceful, highly organized and enthusiastic Executive Assistant to provide comprehensive administrative and operational support. This role reports directly to the President & CEO of American Jewish University and sits at the intersection of donor and community relations and project management.

The ideal candidate thrives in a fast-paced, collaborative environment, is curious, has strong emotional intelligence and thrives on a follow-through and follow-up. The candidate will additionally provide support for AJU’s new initiative, the 2050 Institute.

Key Responsibilities

• Schedule meetings with donors, prospects and community leaders.
• Manage complex, ever-changing calendar.
• Act as a liaison between President and internal/external stakeholders
• Screen and prioritize calls, messages and requests.
• Prepare briefing materials, agendas, and meeting notes.
• Track action items and follow up to ensure deadlines are met.
• Support special projects including the 2050 Institute from planning through execution.
• Develop and maintain project plans, tracking tools and status reports.
• Maintain President’s donor records in the database.

Qualifications & Experience

• Bachelor's degree or equivalent combination of education and relevant professional experience required, with a minimum of five (5) years of experience in a high-responsibility role supporting senior leadership.
• Strong judgment and discretion in handling confidential and sensitive information, with a clear understanding of privacy and professionalism in both written and verbal communications.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaborative platforms such as Microsoft Teams and HubSpot.
• Experience in higher education or nonprofit environments with an understanding of the unique needs within this sector.
• Knowledge of Jewish community, customs, lifecycle events, and traditions preferred.
• Strong organizational skills with meticulous attention to detail and project management.
• Ability to work both independently and collaboratively
• Must have a positive, professional and service-oriented leadership style.
• Must be able to maintain predicable and reliable attendance.
• Must be authorized to work in the United States.
• Must be able to work occasional evenings and weekends, including holidays.

Physical Requirements & Work Environment

• The role requires the ability to remain standing or sitting for extended periods of time.
• Must be able to lift, push, pull and carry objects (15 lbs.), such as files and office supplies.
• Occasional travel to other campus sites and off-site locations may be required.

Compensation

• Salary Range:$95,000 - $105,000 annually.
• American Jewish University offers a comprehensive benefits package for eligible employees, which may include health, dental, and vision insurance; retirement plan participation; paid time off; and other employee benefits.

Please note that this job description is not meant to cover or include all the tasks, duties, and responsibilities the employee may be required to perform, and may be subject to change at the company’s discretion, with or without notice or contemporaneous update to this document. Reasonable accommodations may be made to enable qualified individuals to the extent required by and in accordance with applicable federal, state, and local law; contact Human Resources to request reasonable accommodation. Nothing in this job description modifies the at-will nature of employment. If you require accommodation to complete the job application process, please contact [e-mail].

American Jewish University (AJU) is committed to diversity, equity, and inclusion in all forms and areas of the university. Please visit our full diversity statement at https://aju.edu/title-ix-diversity/