Strategic Executive Assistant to Leadership

Univera Healthcare; Buffalo (NY); On-site; USD 41,000 - 65,000; Full time

Job summary

Univera Healthcare in Buffalo, NY is seeking an Executive Assistant to provide high-level administrative, strategic, and operational support to senior leaders. You will manage complex calendars, coordinate communications, and act as a trusted contact for stakeholders to enable strategic outcomes.

Responsibilities include preparing materials, coordinating meetings, travel, and leading cross-functional initiatives.

Qualifications

• Five years of progressive administrative or related experience.
• HSD or GED required; Bachelor's degree in a related field preferred.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents etc.).
• Intermediate organizational, planning, and critical thinking skills.
• Advanced customer service, problem solving, time management and stakeholder relations knowledge.
• Advanced senior leader level communication and stakeholder management abilities.
• Ability to handle highly confidential information and sensitive situations.
• Leadership and mentoring capabilities.

Responsibilities

• Provides comprehensive, day-to-day executive administrative support to senior leaders and/or division.
• Anticipates needs, proactively manages priorities, and resolves issues independently.
• Oversees complex calendar management for senior leader(s), all company sponsored travel, and executive communications.
• Identifies risk, gaps and process improvements opportunities and provide recommendations.
• Supports leader readiness for key internal and external executive committee meetings by reviewing agendas and minutes, coordinating prep time, and tracking decisions.
• Provides end-to-end coordination for key meetings including agendas, materials, calendaring, logistics, minutes, and follow-through on deliverables.
• Prepares and edits advanced reports, presentations, and briefing materials.

Skills

Calendar management

Stakeholder management

Communication

Microsoft Office

Leadership

Education

HSD/GED

Bachelor’s degree preferred

Tools

Microsoft Teams

SharePoint

AI Agents

Job description

Univera Healthcare in Buffalo, NY is seeking an Executive Assistant to provide high-level administrative, strategic, and operational support to senior leaders. You will manage complex calendars, coordinate communications, and act as a trusted contact for stakeholders to enable strategic outcomes.

Responsibilities include preparing materials, coordinating meetings, travel, and leading cross-functional initiatives.