Strategic Executive Assistant to Corrections Leadership

Douglas-County,-Ne; Omaha (NE); On-site; USD 60,000 - 75,000; Full time

Job summary

Douglas County Department of Corrections seeks an experienced administrative professional to support the Director and Deputy Director, serving as a gatekeeper and coordinating activities for the department.

Key duties include screening calls, managing information flow, scheduling meetings, preparing materials, taking minutes, and maintaining confidential documents. The role requires five years of admin experience, strong MS Office skills, and a valid driver’s license.

Qualifications

• High school graduation or equivalent required.
• Bachelor’s degree preferred.
• Five (5) years of administrative or related experience required.
• Five (5) years of MSOffice experience required.
• Work experience in a Correctional and/or 24/7/365 setting preferred.
• Keyboard 50 net words per minute required.
• Valid driver’s license and own transportation upon hire and maintained throughout employment required.
• Pre-employment criminal record check and drug screen required.
• *Equivalent combination of education and work experience may be substituted for requirements on a year-for-year basis.

Responsibilities

• Serve as a primary contact, screening calls, managing information flow, and protecting time.
• Establish effective work relationships with clients, officials, and the public.
• Comply with Civil Service Rules and policies to maintain a safe, respectful environment.
• Organize meetings, prepare materials, attend, take minutes, and track post-meeting actions.
• Advise on leave benefits and assist with leave/accommodation processes.
• Draft correspondence and manage calendars and schedules.
• Prepare and maintain records and reports; assist with accreditation standards and audits.
• Coordinate travel logistics and assist with special projects and awards events.
• Maintain filing systems and handle confidential documents with discretion.

Skills

Screen calls

Manage information flow

Meeting coordination

Minutes and notes

Discretion with records

Education

High school graduation or equivalent

Bachelor’s degree preferred

Tools

MS Office

Job description

Douglas County Department of Corrections seeks an experienced administrative professional to support the Director and Deputy Director, serving as a gatekeeper and coordinating activities for the department.

Key duties include screening calls, managing information flow, scheduling meetings, preparing materials, taking minutes, and maintaining confidential documents. The role requires five years of admin experience, strong MS Office skills, and a valid driver’s license.