Strategic Executive Assistant to CFO & Operations

COLORADO SCHOOL OF MINES; Golden (CO); On-site; USD 64,000 - 80,000; Full time

Benefits offered by this job

Medical and Dental plans 85% covered

403(b) plan with employer contribution

Flexible spending account (FSA)

Vision plan

Short Term Disability (STD)

Long Term Disability (LTD)

AD&D

Supplemental Life Insurance

Job summary

The Colorado School of Mines Foundation seeks a Finance & Administration professional to provide high‑level executive and administrative support to the Chief Financial Officer in Golden, CO. You will coordinate regulatory filings, records management, and special projects, and collaborate with the Finance & Administration team to advance organizational priorities.

Responsibilities include calendar management, invoices, and board support, with opportunity to contribute to audits, governance, and

Qualifications

• Some college coursework or bachelor's degree preferred.
• Three to five years of experience in an executive administrative or professional office environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; Visio experience preferred.
• Excellent organizational, communication, and customer service skills with strong attention to detail.
• Proven ability to manage multiple priorities, meet deadlines, and coordinate projects.
• Sound judgment, discretion, and the ability to handle confidential information.
• Ability to interpret policies and procedures, solve problems, and work independently.
• Demonstrate and embody the values of CSMF: mutual support, integrity, respect, and service.

Responsibilities

• Provide high-level administrative support to the Chief Financial Officer and Finance & Administration team.
• Manage calendars, correspondence, deadlines, and follow-up activities.
• Prepare agendas, reports, presentations, spreadsheets, meeting materials, and business communications.
• Coordinate departmental meetings, special projects, and cross-functional initiatives.
• Conduct research and maintain project trackers.
• Manage incoming mail, telephone inquiries, and stakeholder communications while ensuring responsive customer service.
• Process invoices, accounts payable documentation, incoming checks, and related financial records.
• Support the annual audit process.
• Coordinate charitable registrations, regulatory filings, and corporate records.
• Maintain document retention schedules, physical and electronic records.
• Assist with banking, investment account administration, signature collection, and other financial administrative activities.
• Support board, committee, and corporate governance functions by coordinating meetings, preparing materials, recording minutes, and tracking action items.

Skills

Executive admin

Project coordination

Communication

Attention to detail

Discretion

Education

Some college coursework

Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Visio

Job description

The Colorado School of Mines Foundation seeks a Finance & Administration professional to provide high‑level executive and administrative support to the Chief Financial Officer in Golden, CO. You will coordinate regulatory filings, records management, and special projects, and collaborate with the Finance & Administration team to advance organizational priorities.

Responsibilities include calendar management, invoices, and board support, with opportunity to contribute to audits, governance, and