Strategic Executive Assistant & Operations Partner

NC State University; Raleigh (NC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Attend non-revenue generating sporting

Attention to professional development

Job summary

NC State University is seeking a UTS- Temporary Executive Administrative Assistant to support senior executive leadership and the Director of Organizational Strategy. This role handles calendar management, correspondence, and data collection, acting as a liaison between executive leadership and division staff.

Responsibilities include creating newsletters via Mailchimp, coordinating meetings and events, documenting processes, and developing presentation materials while maintaining records and

Qualifications

• High School diploma or equivalent with 3 years of admin/office management experience, or an associate's degree with 1 year of experience, or a bachelor's degree in a related discipline.
• Proficiency in Microsoft Word and Excel; Google Suite; strong communication and attention to detail.

Responsibilities

• Schedule meetings and manage executive calendars
• Create a database to help manage data collection for various projects and events
• Correspond in writing and verbally on behalf of executive leadership
• Create an electronic division newsletter via Mailchimp platform and collect stories
• Participate in divisional process improvement and procedure discussions
• Implement new processes and reinforce existing processes in collaboration with other administrative assistants within the division
• Collaborate effectively with campus business partners to assist in the planning and execution of events hosted by executive leadership, to include catering, space reservations, coordination emails/phone calls, and guest confirmations
• Develop communication and presentation materials per project needs
• Handle electronic and physical files supporting division business
• Keep records of reports and manage contacts for the division
• Coordinate signature routing workflows for contracts

Skills

Calendar management

Scheduling

Event planning

Document preparation

Organization

Strong communication

Attention to detail

Google Suite

MS Office Suite

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Associate's degree in Secretarial Science/Business Administration or related

Bachelor's degree in Business Administration or related

Tools

MS Office Suite

Job description

NC State University is seeking a UTS- Temporary Executive Administrative Assistant to support senior executive leadership and the Director of Organizational Strategy. This role handles calendar management, correspondence, and data collection, acting as a liaison between executive leadership and division staff.

Responsibilities include creating newsletters via Mailchimp, coordinating meetings and events, documenting processes, and developing presentation materials while maintaining records and