Strategic Executive Assistant – Facilities Operations

Indiana University; Fayetteville, Northern (AR, KY); Hybrid; USD 44,000 - 59,000; Full time

Job summary

Indiana University in Fayetteville, AR is seeking an Executive Assistant for Facility Operations and Utilities to provide administrative and managerial support to the Senior Director and Directors. The role includes onboarding support, handling temporary staffing, tracking hiring actions, and preparing KPI reports.

The position requires strong communication skills, proficiency with Microsoft Office, and knowledge of facility management processes and HR policies.

Qualifications

• High School Diploma or equivalent.
• At least four years of experience in related field.
• Proficient in Microsoft Office suite including Excel and Power Point.

Responsibilities

• Provide executive level administrative support to the Senior Director and Directors.
• Draft and edit correspondence, presentations, and reports.
• Maintain calendars, schedule meetings, and prepare deliverables for meetings.
• Assist with onboarding, temporary employment needs, and HR-related actions.
• Monitor vacancy rates, track hiring actions, and report personnel metrics.
• Develop processes and standardize record keeping; foster collegial working relationships.

Skills

Effective verbal and written коммуника

HR policies knowledge

Facilities management knowledge

Education

High School Diploma or equivalent

Associate’s degree (preferred)

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Office Suite

Job description

Indiana University in Fayetteville, AR is seeking an Executive Assistant for Facility Operations and Utilities to provide administrative and managerial support to the Senior Director and Directors. The role includes onboarding support, handling temporary staffing, tracking hiring actions, and preparing KPI reports.

The position requires strong communication skills, proficiency with Microsoft Office, and knowledge of facility management processes and HR policies.