Strategic Executive Assistant — Calendar & Ops Partner

Amazon; New York (NY); On-site; USD 82,000 - 143,000; Full time

Job summary

Fauna Robotics, an Amazon company, seeks an Executive Assistant to deliver high-level support to senior leaders, manage complex calendars across time zones, and drive process improvements. The role requires five days in office weekly, discretion with confidential information, and coordination of domestic and international travel.

You will partner with leaders to align priorities, attend meetings, and track deliverables while ensuring timely follow-up and efficient expense and budget management.

Qualifications

• 5+ years of Amazon, or 3+ years of senior level leadership support experience
• High school diploma, or equivalent
• 1+ years of Microsoft Office products and applications experience, or Bachelor's degree within last 12 months in Information Technology, Computer Science, Engineering or related fields
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Responsibilities

• Serve as strategic partner to senior leadership, identifying opportunities to improve organizational effectiveness and drive operational excellence
• Manage complex calendars and scheduling for multiple executives across time zones
• Drive continuous improvement through process optimization and new mechanisms
• Coordinate team activities including staff meetings, all-teams, offsites, and events
• Manage sensitive and confidential information with highest discretion
• Schedule and manage cost-effective domestic and international travel
• Attend key meetings, track deliverables, and ensure timely follow-up
• Create expense reports and manage budget tracking
• Partner with leaders to understand priorities and build processes to enhance team effectiveness
• Serve as liaison between executives and internal/external stakeholders

Skills

Executive support

Calendar management

Process improvement

Fast-paced environment

Stakeholder communication

Education

High school diploma

Bachelor’s degree in IT/CS/Engineering or related fields

Tools

Microsoft Office

Job description

Fauna Robotics, an Amazon company, seeks an Executive Assistant to deliver high-level support to senior leaders, manage complex calendars across time zones, and drive process improvements. The role requires five days in office weekly, discretion with confidential information, and coordination of domestic and international travel.

You will partner with leaders to align priorities, attend meetings, and track deliverables while ensuring timely follow-up and efficient expense and budget management.