Strategic Executive Assistant & Board Liaison

MIAMI CITY BALLET; Miami Beach (FL); On-site; USD 72,000 - 82,000; Full time

Job summary

Miami City Ballet seeks an Executive Assistant & Board Liaison to provide high-level support to the Executive Director and Artistic Director, manage calendars, and coordinate governance activities. This role requires discretion, proactive communication, and the ability to manage multiple priorities in a fast-paced arts environment.

Key duties include preparing briefing materials, coordinating board communications, and collaborating with the Advancement Team to share donor information.

Qualifications

• BA Degree preferred, or equivalent combination of education and experience.
• Minimum of 5 years of high-level executive support experience.
• Experience supporting a Board or senior leadership is a plus.

Responsibilities

• Provide high-level administrative and project support to the Executive Director and Artistic Director.
• Coordinate calendars, meetings, and travel to optimize executive time.
• Prepare briefing materials and correspondence for meetings and travel.
• Coordinate with Advancement on donor and prospect information for meetings.

Skills

Executive support

Calendar management

Communication

Project coordination

Education

BA Degree preferred, or equivalent

Tools

Microsoft Office

Teams

Zoom

Canva

Tessitura

Board management platforms

Job description

Miami City Ballet seeks an Executive Assistant & Board Liaison to provide high-level support to the Executive Director and Artistic Director, manage calendars, and coordinate governance activities. This role requires discretion, proactive communication, and the ability to manage multiple priorities in a fast-paced arts environment.

Key duties include preparing briefing materials, coordinating board communications, and collaborating with the Advancement Team to share donor information.