Strategic Executive Admin Specialist – Space Weather Office

Innovim,-LLC; Silver Spring (MD); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

Life insurance

401k matching

Educational support

Job summary

INNOVIM seeks an Executive Administrative Specialist to provide comprehensive support for NOAA’s Office of Space Weather Observations (SWO). The role encompasses executive-level coordination, travel management, and event support in a dynamic, confidential environment.

The successful candidate will manage calendars, prepare briefing materials, and collaborate with senior leaders across NESDIS stakeholders, ensuring accuracy and discretion in all tasks.

Qualifications

• Five+ years of executive administrative support or related experience.
• Experience handling confidential information with discretion and good judgment.
• Strong organizational, interpersonal, and communication skills.

Responsibilities

• Provide executive administrative and operational support to SWO leadership and senior staff.
• Coordinate office timekeeping activities and report to budget staff and Chief of Staff.
• Manage calendars, schedule meetings, and coordinate appointments for leadership.
• Plan, coordinate, and support leadership meetings, conferences, and events, including on-site logistics.
• Arrange domestic and international travel for leadership and staff, ensuring policy compliance.
• Prepare executive-level correspondence, reports, briefing materials, and presentations.
• Maintain organized records and administrative tracking systems with data integrity.
• Communicate and coordinate actions among leadership, program staff, and external stakeholders.

Skills

Administrative support

Travel coordination

Calendar management

Communication (verbal & written)

Tools

Microsoft Office (Outlook Word Excel PowerPoint Teams)

Job description

INNOVIM seeks an Executive Administrative Specialist to provide comprehensive support for NOAA’s Office of Space Weather Observations (SWO). The role encompasses executive-level coordination, travel management, and event support in a dynamic, confidential environment.

The successful candidate will manage calendars, prepare briefing materials, and collaborate with senior leaders across NESDIS stakeholders, ensuring accuracy and discretion in all tasks.