Hybrid Senior Executive Admin & Operations Specialist

INNOVIM; Silver Spring (MD); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

401k matching

Educational/Training support

Job summary

INNOVIM is seeking an Executive Administrative Specialist to provide comprehensive administrative support to NOAA’s Office of Space Weather Observations (SWO). The role involves managing calendars, travel, correspondence, and meetings, with a focus on confidentiality and high attention to detail.

Based in Greenbelt, MD, this hybrid position requires a minimum of three on-site days per week with telework flexibility in accordance with government and contract requirements.

Qualifications

• High School Diploma or equivalent required.
• Five or more years of executive administrative support experience.
• Discretion and sound judgment handling confidential information.
• Strong organizational and written/verbal communication skills.
• Experience coordinating domestic and international travel and logistics.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide executive administrative and operational support to SWO leadership and senior staff.
• Manage calendars, schedule meetings, and coordinate appointments for executives.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare and route executive correspondence, reports, and briefing materials.
• Plan and support leadership meetings, conferences, and events, including on-site logistics.
• Maintain organized records and administrative tracking systems with data accuracy.

Skills

Microsoft Office

Time management

Communication

Discretion

Travel coordination

Education

High School Diploma

Tools

Microsoft Outlook

Excel

PowerPoint

Teams

Job description

INNOVIM is seeking an Executive Administrative Specialist to provide comprehensive administrative support to NOAA’s Office of Space Weather Observations (SWO). The role involves managing calendars, travel, correspondence, and meetings, with a focus on confidentiality and high attention to detail.

Based in Greenbelt, MD, this hybrid position requires a minimum of three on-site days per week with telework flexibility in accordance with government and contract requirements.