Strategic Events Lead — University Ceremonies & Galas

Florida International University; Miami (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

Florida International University in Miami seeks an Assistant Director who will provide leadership and operational support within the Office of University Protocol, Ceremonies, and Events, planning and executing a diverse portfolio of institutional events that advance the university's mission.

The role oversees events from concept to post-event evaluation, guiding units, coordinating logistics, budgets, and vendor relations to ensure professional delivery and alignment with FIU's standards.

Responsibilities

• Manages and executes an assigned portfolio of institutional events.
• Oversees full planning from concept to post-event evaluation.
• Leads with university standards and reflects leadership expectations.
• Advises colleges and units planning events.
• Ensures events align with mission, brand, and professionalism.
• Oversees logistics: venue, catering, AV, parking, décor, and signage.
• Develops event timelines, run-of-show, and agendas.
• Coordinates schedules and communicates deadlines to stakeholders.
• Conducts site visits, planning and rehearsal meetings.
• Prepares contingency plans for logistical or production issues.
• Directly manages event staff and volunteers.
• Supports commencement, convocations and major university programs.
• Manages event budgets within allocations and policies.
• Negotiates with vendors for cost-effective, quality services.
• Maintains relationships with leadership, faculty, students, donors.
• Collaborates with marketing teams on event materials.
• Guides communications to reflect FIU's brand and standards.

Job description

Florida International University in Miami seeks an Assistant Director who will provide leadership and operational support within the Office of University Protocol, Ceremonies, and Events, planning and executing a diverse portfolio of institutional events that advance the university's mission.

The role oversees events from concept to post-event evaluation, guiding units, coordinating logistics, budgets, and vendor relations to ensure professional delivery and alignment with FIU's standards.