Strategic Events & Experiences Lead

Cooley LLP; Washington (District of Columbia); On-site; USD 45,000 - 66,000; Full time

Benefits offered by this job

Medical

Health savings account

Dental

Vision

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children and/or adults

Job summary

Cooley LLP is seeking a Premier Experiences Specialist to join the Marketing and Client Development team. This role is part of the Strategy, Transformation & Growth Team, which acts as the firm's central nervous system, building scalable infrastructure and data-backed frameworks to enable proactive, high-impact events and branded experiences.

You will handle tactical logistics, registration, on-site support, vendor coordination, contracts, and data entry across CRM and event platforms.

Qualifications

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications.
• Available to work overtime, as required.
• 3+ years of applicable experience in the field (e.g., marketing or business development, preferably with an emphasis working in a strategy, transformation, or growth function).
• Must have professional services industry experience and/or B2B marketing experience.
• Must have CVENT, TicketManager, and CRM experience.
• Experience with vendor management, contract negotiations, and onsite delivery.

Responsibilities

• Execute the core logistical elements of premier events, including venue research, onsite coordination, and transportation management.
• Build and manage event registration sites and lead the execution of all attendee communications (invites, reminders, post-event notes).
• Serve as the primary administrator for event tools (Cvent), ensuring all data is entered accurately and workflows are functioning correctly.
• Coordinate the production and shipping of all brand collateral, signage, and premium gifts for marquee events and sponsorships.
• Act as the day-to-day point of contact for tactical vendors (A/V, printers, shipping), ensuring all deliverables are on time and on-brand.
• Provide dedicated on-site support for premier events, managing registration desks, room setups, and real-time troubleshooting.
• Responsible for the clean entry of attendee data into the CRM and event platforms, ensuring a 'single source of truth' for the team.
• Manage the administrative side of the contract process, ensuring all agreements are routed for signature and filed appropriately.
• Oversee the inventory of premium event assets (booths, signage, etc.), ensuring items maintained and available for global activations.
• Support the Senior Manager in reconciling event budgets, processing invoices, and gathering feedback for post-event readouts.
• All other duties as assigned or required.

Skills

Microsoft Office

iManage

CRM

CVENT

TicketManager

Vendor management

Contract negotiations

On-site delivery

Communication skills

Education

Bachelor's degree

Job description

Cooley LLP is seeking a Premier Experiences Specialist to join the Marketing and Client Development team. This role is part of the Strategy, Transformation & Growth Team, which acts as the firm's central nervous system, building scalable infrastructure and data-backed frameworks to enable proactive, high-impact events and branded experiences.

You will handle tactical logistics, registration, on-site support, vendor coordination, contracts, and data entry across CRM and event platforms.