Strategic Event Planner & Operations Lead

Talenthop; United States; On-site; USD 60,000 - 70,000; Full time

Job summary

Talenthop in the United States is seeking an EVENT PLANNER to lead end-to-end planning and execution of client events, ensuring operational excellence and financial performance. This role emphasizes managing relationships, negotiating with suppliers, and coordinating logistics to deliver events that meet client goals and maximize commercial revenue.

You will oversee budgeting, on-site support, and collaboration across teams to ensure successful events while maintaining profitability and high

Qualifications

• Minimum 2 years of meeting and event planning experience, including national and international events.
• Experience with venue sourcing and group accommodation.
• Strong interpersonal skills for relationship building.
• Self-motivated with team collaboration abilities.
• Client-facing, consultative, and presentation skills.
• Critical thinking and problem-solving skills.
• Adaptability in fast-paced environments.
• Attention to detail and negotiation skills.
• Organizational skills managing multiple priorities.
• Proficient in Microsoft Office and venue sourcing platforms (Cvent).

Responsibilities

• Oversee coordination and execution of event programs focusing on operations.
• Manage client-specific events including sourcing, contract negotiation, and financial reconciliation.
• Lead events from conception through delivery and final accounting.
• Collaborate with client contacts to understand and meet program goals.
• Guide project teams on client requirements and business objectives.
• Identify opportunities to enhance business value.
• Develop and manage event budgets ensuring profitability.
• Negotiate to maximize income opportunities and cost savings.
• Advise on event setups including layout, AV, and catering needs.
• Provide occasional out-of-hours support.
• Define success factors based on client measures.
• Maintain detailed project documentation for compliance.
• Process payments and supplier invoices.
• Complete event agreements per project.
• Prepare and review rooming lists on schedule.
• Ensure timely billing and financial reconciliation.
• Deliver structured event feedback for account reviews.
• Attend and document meetings, follow up on action items.
• Support on-site events and client venue visits as needed.
• Comply with technology and system guidelines.
• Collaborate with leadership to deliver professional client service.

Skills

Relationship building

Presentation skills

Negotiation

Problem solving

Organizational skills

Adaptability

Team collaboration

Client-facing

Attention to detail

Communication

Tools

Microsoft Office

Project management tools

Cvent

Job description

Talenthop in the United States is seeking an EVENT PLANNER to lead end-to-end planning and execution of client events, ensuring operational excellence and financial performance. This role emphasizes managing relationships, negotiating with suppliers, and coordinating logistics to deliver events that meet client goals and maximize commercial revenue.

You will oversee budgeting, on-site support, and collaboration across teams to ensure successful events while maintaining profitability and high