Event Planner

Talenthop; United States; Presencial; USD 60.000 - 70.000; Jornada completa

Descripción de la vacante

Talenthop in the United States is seeking an EVENT PLANNER to lead end-to-end planning and execution of client events, ensuring operational excellence and financial performance. This role emphasizes managing relationships, negotiating with suppliers, and coordinating logistics to deliver events that meet client goals and maximize commercial revenue.

You will oversee budgeting, on-site support, and collaboration across teams to ensure successful events while maintaining profitability and high

Formación

• Minimum 2 years of meeting and event planning experience, including national and international events.
• Experience with venue sourcing and group accommodation.
• Strong interpersonal skills for relationship building.
• Self-motivated with team collaboration abilities.
• Client-facing, consultative, and presentation skills.
• Critical thinking and problem-solving skills.
• Adaptability in fast-paced environments.
• Attention to detail and negotiation skills.
• Organizational skills managing multiple priorities.
• Proficient in Microsoft Office and venue sourcing platforms (Cvent).

Responsabilidades

• Oversee coordination and execution of event programs focusing on operations.
• Manage client-specific events including sourcing, contract negotiation, and financial reconciliation.
• Lead events from conception through delivery and final accounting.
• Collaborate with client contacts to understand and meet program goals.
• Guide project teams on client requirements and business objectives.
• Identify opportunities to enhance business value.
• Develop and manage event budgets ensuring profitability.
• Negotiate to maximize income opportunities and cost savings.
• Advise on event setups including layout, AV, and catering needs.
• Provide occasional out-of-hours support.
• Define success factors based on client measures.
• Maintain detailed project documentation for compliance.
• Process payments and supplier invoices.
• Complete event agreements per project.
• Prepare and review rooming lists on schedule.
• Ensure timely billing and financial reconciliation.
• Deliver structured event feedback for account reviews.
• Attend and document meetings, follow up on action items.
• Support on-site events and client venue visits as needed.
• Comply with technology and system guidelines.
• Collaborate with leadership to deliver professional client service.

Conocimientos

Relationship building

Presentation skills

Negotiation

Problem solving

Organizational skills

Adaptability

Team collaboration

Client-facing

Attention to detail

Communication

Herramientas

Microsoft Office

Project management tools

Cvent

Descripción del empleo

This organization operates within the event planning and management industry, addressing the challenge of delivering seamless, high-quality event experiences for clients. It emphasizes leveraging proprietary technology and expert talent to provide impactful and commercially successful event programs. The company is expanding its presence in the U.S. market, demonstrating growth and a commitment to high service standards.

About the Opportunity:

The EVENT PLANNER role is responsible for leading the end-to-end planning and execution of client events, ensuring operational excellence and financial performance. This position plays a key role in advancing client objectives by managing relationships, negotiating with suppliers, and coordinating logistics to deliver events that meet or exceed expectations while maximizing commercial revenue.

Responsibilities:

• Oversee coordination and execution of event programs focusing on operations
• Manage client-specific events including sourcing, contract negotiation, and financial reconciliation
• Lead events from conception through delivery and final accounting
• Collaborate with client contacts to understand and meet program goals
• Guide project teams on client requirements and business objectives
• Identify opportunities to enhance business value
• Develop and manage event budgets ensuring profitability
• Negotiate to maximize income opportunities and cost savings
• Advise on event setups including layout, AV, and catering needs
• Provide occasional out-of-hours support
• Define success factors based on client measures
• Maintain detailed project documentation for compliance
• Process payments and supplier invoices
• Complete event agreements per project
• Prepare and review rooming lists on schedule
• Ensure timely billing and financial reconciliation
• Deliver structured event feedback for account reviews
• Attend and document meetings, follow up on action items
• Support on-site events and client venue visits as needed
• Comply with technology and system guidelines
• Collaborate with leadership to deliver professional client service

Requirements:

• Minimum 2 years of meeting and event planning experience, including national and international events
• Experience with venue sourcing and group accommodation
• Strong interpersonal skills for relationship building
• Self-motivated with team collaboration abilities
• Client-facing, consultative, and presentation skills
• Critical thinking and problem-solving skills
• Adaptability in fast-paced environments
• Attention to detail and negotiation skills
• Organizational skills managing multiple priorities
• Ability to perform under pressure
• Business acumen and commercial awareness
• Influencing and stakeholder management skills
• Proficient verbal and written communication
• Skilled in Microsoft Office, project management tools, and venue sourcing platforms (especially Cvent)
• Multitasking with urgency in time-sensitive situations
• Empathy combined with professionalism
• Proven adaptability in growth environments
• Independent and resourceful problem solver
• Experience maintaining strategic client and account partnerships

Pay Range and Compensation Package:

• Pay range $60,000—$70,000 USD

Equal Opportunity Statement:

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.