Strategic Department Operations Lead

Polsinelli; Clayton (MO); On-site; USD 95,000 - 125,000; Full time

Job summary

Polsinelli PC seeks a Department Operations Specialist to support the Business Department in its Kansas City, Nashville or St. Louis offices, driving operational excellence.

The role blends financial analysis, budgeting, project oversight and strategic initiatives, partnering with leadership and administrative teams to align priorities and deliver measurable outcomes. The ideal candidate is proactive, analytical and detail-oriented, excels at data-driven recommendations and managing multiple

Qualifications

• Bachelor’s degree in business, finance, or accounting.
• 5+ years in business operations, finance, data analysis, or project management, ideally within a legal environment.
• Strong project management skills; ability to manage multiple concurrent initiatives.
• Exceptional organizational and scheduling skills; coordinate complex calendars and priorities.
• Excellent analytical skills to interpret data, identify trends, and provide insights.
• Strong written and verbal communication with high precision and attention to detail.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and familiarity with PM or reporting tools (e.g., Monday.com, Power BI, Smartsheet).
• Experience with document management systems such as iManage and time and billing platforms preferred.

Responsibilities

• Partner with Department Operations Manager to design, implement, and enhance procedures, workflows and reporting mechanisms that improve efficiency and performance.
• Serve as a key interface between the Department and administrative functions, ensuring alignment and clear communication and execution of priorities.
• Develop and maintain department calendars, meeting schedules, reporting cadences, and planning sessions to support engagement and accountability.
• Conduct financial and operational analyses to identify trends and provide actionable insights for leadership.
• Prepare monthly, quarterly, and annual reports to Department and Firm leadership.
• Support management and oversight of the Department budget, including forecasting, expense tracking, and variance analysis.
• Coordinate department initiatives, ensuring projects are scoped, prioritized and executed within timelines.
• Provide project updates, risk assessments and key results to Department leadership.
• Support implementation of initiatives focused on technology adoption and process improvement.
• Create and maintain operations metrics, dashboards, and reports for data-driven decisions.
• Oversee department scheduling and meetings, and support onboarding/offboarding and integration processes.
• Collaborate with Finance, HR, Innovation, Marketing, Recruiting and Professional Development on cross-department initiatives.

Skills

Business operations

Financial analysis

Project management

Data analysis

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Power BI

Monday.com

Smartsheet

iManage

Time & billing platforms

Job description

Polsinelli PC seeks a Department Operations Specialist to support the Business Department in its Kansas City, Nashville or St. Louis offices, driving operational excellence.

The role blends financial analysis, budgeting, project oversight and strategic initiatives, partnering with leadership and administrative teams to align priorities and deliver measurable outcomes. The ideal candidate is proactive, analytical and detail-oriented, excels at data-driven recommendations and managing multiple