Strategic Contract & Billing Lead

Hoffman Mechanical Solutions, Inc.; Columbia, Northern (SC, KY); Hybrid; USD 90,000 - 140,000; Full time

Job summary

Hoffman Mechanical Solutions, Inc. in Columbia, SC is seeking a Contract Administration Manager to own contract administration and project billing.

You will lead the Contract Administration Coordinator and ensure processes for review, negotiation, and compliance across multiple projects. Ideal candidates have strong knowledge of contract law fundamentals, risk mitigation, and experience in a fast-paced construction environment.

Qualifications

• Bachelor's degree or equivalent experience required.
• 5+ years in contract administration and/or construction project billing.
• Experience supervising staff is a plus.
• Familiarity with AIA billing formats and lien waiver requirements preferred.

Responsibilities

• Review, negotiate, manage, and maintain a wide range of contracts including customer and subcontractor agreements.
• Process contracts in accordance with company policies and ensure alignment with quotes and bookings.
• Identify key provisions and discuss them with sales and project teams.
• Track contract deadlines, safety onsite requirements, and insurance/bonding requirements.
• Oversee contract templates, clauses, and playbooks; support risk management.

Skills

Contract administration

Billing & invoicing

Project management

Leadership & coaching

Microsoft Office

Education

Bachelor's degree in Business/Construction Management/Accounting

Tools

Microsoft Office

Contract management software

Job description

Hoffman Mechanical Solutions, Inc. in Columbia, SC is seeking a Contract Administration Manager to own contract administration and project billing.

You will lead the Contract Administration Coordinator and ensure processes for review, negotiation, and compliance across multiple projects. Ideal candidates have strong knowledge of contract law fundamentals, risk mitigation, and experience in a fast-paced construction environment.