Strategic Conference Coordinator: Events & Logistics

RR Donnelley; New York (NY); On-site; USD 30,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Job summary

RRD is seeking a Conference Coordinator to ensure the seamless planning and coordination of meetings, conferences, and events. You will serve as the main concierge for all meetings and act as the escalation point for vendors and end users.

Responsibilities include coordinating AV/IT, food & beverage, room setups, signage, and materials; communicating with clients before, during, and after events; managing bookings and reports; and supporting post‑event debriefs while maintaining confidentiality

Qualifications

• High School diploma or equivalent is required.
• Minimum 2 years of conference planning experience in a corporate or conference center environment.
• Knowledge of conference center reservation systems.
• Excellent organizational and written/oral communication skills.
• Exceptional client service skills to exceed expectations.
• Strong computer skills and proficiency with MS Office (Outlook, Excel, PowerPoint).
• Discreet and committed to confidentiality.

Responsibilities

• Coordinate services for meetings including AV/IT, food & beverage, room setups, signage and materials.
• Delegate tasks to Hospitality Associates to meet deadlines.
• Identify booking conflicts and propose solutions to optimize space use.
• Communicate with clients before, during and after events and respond to inquiries.
• Manage bookings using reservation systems and generate post-event debriefs.

Skills

Organizational skills

Communication skills

Client service skills

Confidentiality

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

RRD is seeking a Conference Coordinator to ensure the seamless planning and coordination of meetings, conferences, and events. You will serve as the main concierge for all meetings and act as the escalation point for vendors and end users.

Responsibilities include coordinating AV/IT, food & beverage, room setups, signage, and materials; communicating with clients before, during, and after events; managing bookings and reports; and supporting post‑event debriefs while maintaining confidentiality