Strategic Business Office Manager (Payroll & Admin)

Hallkeen-Assisted-Living-Communities; Rhode Island; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Health FSA

Dependent Care FSA

Short-Term Disability

Long Term Disability

Life Insurance

401(k) with matching contribution

Accrued Vacation

Sick

Personal time and Paid Holiday Benefit

Employee referral bonus

Resident referral bonus

Job summary

HallKeen Assisted Living Communities, LLC seeks a Business Office Manager to oversee the community's business office functions, including accounts payable/receivable, payroll, and cash handling. This exempt, full-time role reports to the Executive Director in the Administration department.

Responsibilities include month-end close support, maintaining resident data, coordinating benefits, and ensuring compliance with GAAP and employment laws.

Qualifications

• Minimum: Associate degree in Accounting, Business, or related field and 2 years of Business Office experience; or equivalent mix of education/experience.
• 3–5 years in Business Office Management or Accounting preferred.
• Knowledge of GAAP and employment law is required.
• Ability to clearly present information and communicate under pressure; team orientation.
• Ability to perform budget analysis and variance reporting; proficient with office equipment.

Responsibilities

• Oversee resident data input and reconcile billing systems with move-in data.
• Manage accounts receivable, including monthly billing, adjustments, cash receipts, and aging reports.
• Handle accounts payable data: vendor setup, expense tracking, and timely processing.
• Administer payroll coordination with corporate office and time-clock reporting.
• Administer employee benefits programs and assist with enrollment and changes.

Skills

GAAP knowledge

Employment law knowledge

Budget analysis

Communication skills

Organizational skills

Education

Associate degree in Accounting, Business, or related field

Tools

Microsoft Office

Job description

HallKeen Assisted Living Communities, LLC seeks a Business Office Manager to oversee the community's business office functions, including accounts payable/receivable, payroll, and cash handling. This exempt, full-time role reports to the Executive Director in the Administration department.

Responsibilities include month-end close support, maintaining resident data, coordinating benefits, and ensuring compliance with GAAP and employment laws.