Strategic Business Analyst: Process Optimization & PMO

Top Prospect Group; New Jersey; On-site; USD 75,000 - 105,000; Full time

Job summary

Top Prospect Group is seeking a Business Analyst in New Jersey to partner with stakeholders, gather requirements, document processes, and support software development through design and optimization.

The ideal candidate has 3–5 years in business systems analysis, 2–5 years in Agile, and hands-on experience with PMO activities, dashboards, and reports.

Experience with MS Office, Visio, SharePoint/Teams, Copilot, and tools like Smartsheet or Asana is valued.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 3-5 years of progressive experience in business systems analysis.
• 1-3 years in a project coordinator, project support, or administrative role.
• 2-5 years working in a fast-paced Agile environment.
• Proficiency with Microsoft Office Suite, MS Visio, collaboration platforms (e.g., SharePoint, Teams), Copilot, generative AI, and project management tools (e.g., Smartsheet, Asana, MS Project).
• Project management certification (CAPM, PMP, or similar) is a plus.

Responsibilities

• Works closely with department managers and end-users to define and analyze business problems and requirements.
• Engage with the PMO on planning, project execution, timelines, and budgets.
• Evaluates methods to improve efficiency and cost-effectiveness of processes.
• Organizes and leads team meetings, publishes minutes, action items and issues tracking through closure.
• Develop project charters, requirements documents, process models, and user manuals.
• Create reports, dashboards, and visualizations to communicate performance and insights.
• Coordinate tasks, assign work, and monitor progress across the project team.
• Track issues, risks, and variances, escalating as needed.

Skills

Business analysis

Agile experience

Project coordination

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

MS Visio

SharePoint

Teams

Copilot

Generative AI

Smartsheet

Asana

MS Project

Job description

Top Prospect Group is seeking a Business Analyst in New Jersey to partner with stakeholders, gather requirements, document processes, and support software development through design and optimization.

The ideal candidate has 3–5 years in business systems analysis, 2–5 years in Agile, and hands-on experience with PMO activities, dashboards, and reports.

Experience with MS Office, Visio, SharePoint/Teams, Copilot, and tools like Smartsheet or Asana is valued.