Strategic Budget & Office Manager

State of Wyoming; Cheyenne (WY); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Flexible schedules

Meaningful work

Job summary

The State of Wyoming, Department of Fire Prevention & Electrical Safety, in Cheyenne, is seeking an Office Manager & Budget Specialist to oversee the agency’s budget and accounting practices. You will manage daily operations of the accountant and administrative staff, ensuring end-to-end budget control and reporting.

As an assistant to the Director, you will support strategic planning, records management, license systems, and major projects.

Qualifications

• Bachelor's degree in Business or related field.
• 0–3 years progressive business office coordination experience.
• Knowledge of budgeting and accounting processes helpful.

Responsibilities

• Oversee the agency budget and fiscal monitoring.
• Develop and implement policies for accounting and admin staff.
• Support strategic planning and track progress of goals.
• Manage accounts payable/receivable, grants, and fixed assets.
• Coordinate purchasing, records, and licensing functions.
• Assist HR onboarding and maintain policies.

Skills

Budget management

Accounting

Administrative coordination

HR onboarding support

Education

Bachelor's degree in Business

Tools

IBARS

WOLFS

Job description

Open Until Filled

GENERAL DESCRIPTION:


Join the Department of Fire Prevention & Electrical Safety in Cheyenne as our Office Manager & Budget Specialist. In a small agency, you aren't just a number—you're a core leader whose financial oversight and daily coordination directly support our team and keep our state safe.

This position will be responsible for the agency's budget and accounting practices. This position manages the dailyoperations of the accountant and administrative support staff within the agency. This position is required to know andmanage the agency's budget from start to finish. In addition, this position serves as an assistant to the Director, providessupport of the agency's strategic plan works within the agency's record management, and license management systems.

Why You’ll Love Working Here:

• Real Ownership: Make a visible impact in a close-knit team where your ideas are heard and your work directly drives our mission.

• Work-Life Balance: Enjoy dependable hours and comprehensive state benefits, giving you plenty of time to enjoy everything Cheyenne has to offer.

Why You’ll Love Living in Cheyenne:

• Western Charm & Capital Energy: Enjoy line-dancing at local spots, world-class events like Cheyenne Frontier Days, and a friendly, community-first atmosphere.

• Outdoor Paradise: Unbeatable access to hiking, rock climbing, and camping at Vedauwoo and Curt Gowdy State Park—just minutes from your front door.

• Keep More of What You Earn: Benefit from 0% state income tax and a high quality of life with affordable Western living.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance

• Paid vacation, sick leave, FMLA, and holidays

• Retirement - Pension and 457(b) plans that help you build a secure future

• Flexible schedules and work-life balance options

• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!Click here for detailed information, oryou can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator:compensationcalculator.wyo.gov

Human Resource Contact: Rachael Reinhardt 307-777-6143 [e-mail]


ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Responsible for the agency's budget and fiscal monitoring, including the development and oversight of the Department's annual assessments to fund the budget.
• Develops and implements policies and procedures for the agency's accountant and administrative support staff.
• Participates in strategic planning and documents the progress of the agency's strategic goals.
• Performs research and analyzes data.
• Manages and oversees all Accounts Payable, Accounts Receivable, Grants, and Fixed Assets functions for the agency.
• Performs as agency purchasing agent.
• Manages agency records and archiving.
• Monitors budgetand provides approval of monthly expenditures.
• Assists the agency's HR representative in the employee onboarding process.
• Maintains the agency's policies and procedures.
• Manages major projects and initiatives.
• Coordinates facilities and maintenance functions.
• Assigns, logs, track the progress of, and disseminates information.
• Coordinates travel and meetings.

PREFERENCES:


Preference will be given to applicants with state budget and accounting experience.


KNOWLEDGE:

• Knowledgeofstatebudgetsystems andprocesses.(IBARS)
• Knowledgeofstateaccountingsystemsandprocesses(WOLFS).
• Knowledge of federal, state, and local statutes, laws, and ordinances.
• Knowledge of management, supervisory, and organizational techniques.
• Knowledge of fundamental principles, concepts, practices of accounting, Federal regulations and State personnel Rules and policies affecting payroll procedure.

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree (typically in Business)

Experience:

0-3 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I

OR

Education & ExperienceSubstitution:

4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I

Certificates, Licenses, Registrations:

None

NOTES:

• FLSA: Non-Exempt
  

041- Wyoming Department of Fire Prevention & Electrical Safety

Click hereto view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.