Strategic Bids & Contracts Manager

MeTEOR Education, LLC.; United States; Remote; USD 50,000 - 55,000; Full time

Job summary

Join a forward-thinking company as a Strategic Bids & Contracts Manager, where you'll manage the bid process for educational furnishings and consulting services. In this dynamic role, you will compile responses, track performance, and assist with strategic sourcing activities. Your organizational and communication skills will be key as you navigate the complexities of proposals and contracts. Enjoy a remote work environment with a supportive team, and take advantage of comprehensive benefits including medical, dental, and a 401(k) plan with matching. This is your chance to make a significant impact in a collaborative and innovative setting.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Matching

Paid Time Off

Parental Leave

Volunteer Days

Flexible Spending Account

Short Term Disability

Long Term Disability

Qualifications

• Ability to work independently and manage multiple priorities.
• Strong organizational and communication skills are essential.

Responsibilities

• Compile responses to solicitations for educational services.
• Track bid results and provide information on awarded contracts.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Microsoft Word

Microsoft Excel

Adobe Acrobat

Web Research

Education

College Degree or Equivalent

Tools

Dropbox

DOMO

Job description

JOB TITLE: Strategic Bids & Contracts Manager

DEPARTMENT: Strategic Sourcing

REPORTS TO: Director of Strategic Sourcing

FLSA STATUS: Exempt

JOB TYPE: Full Time

LOCATION: Remote (US ONLY)

COMPENSATION: $50k-$55k

CONFLICT OF INTEREST POLICY

At Meteor, integrity and transparency are paramount. To avoid conflicts of interest and maintain trust, we cannot consider applications from individuals employed by organizations that are customers of Meteor, where they could influence purchasing decisions. We appreciate your understanding and continued support as a valued customer.

SUMMARY OF POSITION

The Strategic Bids & Contracts Manager (SBCM) compiles responses to solicitations for educational furnishings and consulting services, managing the entire bid process. Responsibilities include gathering information, developing cohesive bid responses, tracking bid and contract events, analyzing outcomes, and assisting with Strategic Sourcing activities, including supplier communication and information dissemination.

ESSENTIAL RESPONSIBILITIES

Prepare Proposals

• Review bid solicitations and acquire necessary information from internal and external sources.
• Prepare responses including cover letters, tables of contents, forms, pricing, design, product info, insurance certificates, and bonding.
• Ensure bids align with company margin requirements.
• Package and mail bids before deadlines.
• Maintain Dropbox Bid Department folder.

Tracking/Reporting

• Maintain a calendar of upcoming bids and communicate with the team.
• Track bid results and contract awards.
• Provide information on awarded contracts to internal teams.
• Analyze bid and contract performance and develop recurring reports.

Strategic Sourcing

• Assist with communication to Meteorites and suppliers, including formatted emails and updates.
• Pull and create reports from DOMO as needed.
• Support various Strategic Sourcing tasks as required.

Other Tasks

• Gain knowledge of contract offerings to assist internal and external inquiries.
• Assist with contract reviews and vendor registration paperwork.
• Prepare renewal documents and manage contract revisions.
• Coordinate insurance certificates, bonding, and pricing structures.
• Research new markets, bid opportunities, and customers.
• Manage existing contracts with attention to liquidated damages and approvals.

QUALIFICATIONS

• College degree or equivalent required.
• Ability to work independently, manage multiple priorities, and handle interruptions.
• Strong organizational and communication skills.
• Attention to detail and proficiency in Microsoft Word, Excel, Adobe Acrobat, and web research.
• Willingness to attend a week-long in-person cultural orientation at our Gainesville, FL office. Travel may be required for company meetings and events, with expenses paid by Meteor.

PHYSICAL DEMANDS & WORK ENVIRONMENT

Employees must meet physical requirements to perform essential functions, with accommodations available as needed. Regular activities include talking, hearing, using hands, and occasional lifting up to 25 pounds. Vision requirements include close and distance vision. The work environment is typically low to moderate noise.

• Medical, Dental, Vision
• Basic Life AD&D (paid by employer)
• Short Term Disability (paid by employer)
• Long Term Disability (not employer paid)
• 401(k) with matching
• Supplemental Insurance
• Flexible Spending Account
• Paid Time Off, Parental Leave, Volunteer Days, Holidays, and other wellness benefits