Strategic Benefits Administrator

Xcelerate Solutions; San Francisco (CA); On-site; USD 80,000 - 95,000; Full time

Job summary

Xcelerate Solutions is seeking a Benefits Administrator in San Francisco to manage day-to-day benefit administration for the SFO workforce. You will handle eligibility, enrollment, deductions, records, and communications across health and welfare programs while coordinating with payroll, carriers, and unions.

Ideal candidates have 3+ years in benefits administration, with knowledge of ERISA, ACA, COBRA, HIPAA, and California requirements; strong attention to detail and service mindset are

Qualifications

• Bachelor's degree or equivalent in HR/Business/Benefits Administration or related field.
• 3+ years of benefit administration experience for a complex workforce.
• Experience with California leave and continuation requirements.
• Ability to reconcile data across HR, payroll, carrier, invoice and eligibility systems.

Responsibilities

• Administer employee benefit programs including medical, dental, vision, life, disability, retirement, FSA, commuter, voluntary and other programs.
• Process and audit enrollments, life events, changes, terminations, and eligibility within required timeframes.
• Explain plan options, eligibility, costs, deadlines, and steps clearly to employees and dependents.
• Administer California continuation requirements, HIPAA notices, and other required communications.
• Identify conflicts or ambiguities in benefits requirements and escalate appropriately.
• Coordinate with Payroll, HR, Finance, brokers, carriers, unions, and city/state programs to resolve issues.
• Support annual enrollment, new-hire orientations, and benefits education sessions.
• Maintain confidential benefit records and produce routine reports and audits.

Skills

Employee service

Written communication

Analytical

Organizational skills

HR systems proficiency

Excel proficiency

Education

Bachelor's degree in HR/Business/Benefits Administration

Tools

ADP Workforce Now

ADP Workforce Manager

MS Office / Excel

Job description

Xcelerate Solutions is seeking a Benefits Administrator in San Francisco to manage day-to-day benefit administration for the SFO workforce. You will handle eligibility, enrollment, deductions, records, and communications across health and welfare programs while coordinating with payroll, carriers, and unions.

Ideal candidates have 3+ years in benefits administration, with knowledge of ERISA, ACA, COBRA, HIPAA, and California requirements; strong attention to detail and service mindset are