Strategic Administrative Lead for Financial Operations

imf; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

IMF is seeking a Senior/Administrative Coordinator in the FIN department to provide proactive administrative support to the Financial Operations and Reporting Division. You will manage calendars, track action items, and coordinate with internal teams and external stakeholders to ensure timely, high-quality deliverables.

The role requires strong organizational skills, diplomacy, and experience with Fund systems (PeopleSoft FINPROD, Workday, CRS).

Qualifications

• High school diploma or equivalent with a minimum of six (6) years of relevant experience.
• External candidates must have at least two (2) of the six required years in a lead role.
• Strong knowledge of Fund policies, practices, procedures, and administrative processes.
• Ability to coordinate across teams including front office, divisions and external stakeholders with diplomacy.
• Proficiency in Fund systems: PeopleSoft FINPROD, HRPROD, Workday, CRS, Nexus, Plunet, BCMS, and Microsoft 365.

Responsibilities

• Provide direct administrative support to senior staff, including complex calendar management and tracking deliverables.
• Coordinate across teams and external stakeholders with diplomacy and tact.
• Lead administrative operations and mentor junior support staff for continuity.
• Organize meetings and events with logistics, materials, and speaker coordination.
• Monitor information and action items, ensuring timely dissemination.
• Identify compliance issues in documents and advise on Fund procedures.
• Maintain records in physical and electronic repositories.
• Prepare routine reports and dashboards and support management decision-making.
• Promote the use of AI and other productivity tools to enhance workflows.

Skills

Organizational skills

Communication

Multitasking

Diplomacy

Emotional intelligence

Problem solving

Team collaboration

Independence

Education

High school diploma

Tools

Microsoft 365

PeopleSoft FINPROD

Workday

CRS

Nexus

Plunet

BCMS

AI-enabled productivity tools

Job description

IMF is seeking a Senior/Administrative Coordinator in the FIN department to provide proactive administrative support to the Financial Operations and Reporting Division. You will manage calendars, track action items, and coordinate with internal teams and external stakeholders to ensure timely, high-quality deliverables.

The role requires strong organizational skills, diplomacy, and experience with Fund systems (PeopleSoft FINPROD, Workday, CRS).