Strategic Admin Coordinator for Pediatrics Division

Washington University in St. Louis; United States; On-site; USD 60,614,000 - 94,090,000; Full time

Benefits offered by this job

Vacation & sick leave

Health insurance

Job summary

Washington University in St. Louis seeks an Administrative Assistant to support the Division Chief of Academic Pediatrics/Vice Chair of Outpatient Health.

The role includes calendar management, meeting prep, travel arrangements, and general office duties in a busy clinical academic setting. Responsibilities cover compiling materials for conferences, coordinating interviews, onboarding new faculty, preparing letters and reports, and maintaining organized division files.

Qualifications

• High school diploma or equivalent required.
• Relevant experience preferred (3 years).

Responsibilities

• Anticipates and prepares materials for conferences, meetings, and calls.
• Manages Division Chief's calendar and records meeting minutes as needed.
• Coordinates on-site visits and faculty interviews.
• Supports onboarding of new faculty and staff.
• Maintains division files and organizes letters, packets, and recommendations.
• Provides administrative support for quarterly meetings, catering, travel reimbursements, supplies, and other needs.
• Assists with faculty call schedules.

Skills

Communication

Computer Literacy

Critical Thinking

Payroll Systems

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Organizing

Supervision

Workday Software

Working Independently

Education

High school diploma

Tools

None

Job description

Washington University in St. Louis seeks an Administrative Assistant to support the Division Chief of Academic Pediatrics/Vice Chair of Outpatient Health.

The role includes calendar management, meeting prep, travel arrangements, and general office duties in a busy clinical academic setting. Responsibilities cover compiling materials for conferences, coordinating interviews, onboarding new faculty, preparing letters and reports, and maintaining organized division files.