Store Administrative Assistant

Scandinavian Designs | Dania Furniture; Kirkland (WA); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Health benefits

401K

Paid Time Off (PTO)

Merchandise discounts

Tuition Assistance

Job summary

Scandinavian Designs - Dania Furniture in Kirkland, WA, is seeking a Store Administrative Assistant to join our retail team. This full-time, non-exempt role supports sales operations, payroll, and store admin tasks with a focus on accuracy and service.

You will greet customers, assist management on duty, handle transactions, keep displays tidy, and coordinate with accounting and HRIS systems. Weekend availability required.

Qualifications

• Customer-focused store operations experience preferred.
• Ability to manage payroll and HRIS related tasks.
• Strong organizational and communication skills.
• Familiarity with basic accounting principles and retail policies.
• Proactive team player with attention to detail.

Responsibilities

• Greet clients and answer phones professionally.
• Provide leadership on the sales floor and act as manager on duty.
• Coordinate with warehouse for inventory, deliveries and updates.
• Process sales transactions, service orders and refunds accurately.
• Maintain showroom and backroom, tagging merchandise and assisting with changes.
• Assist payroll, PTO and attendance records under policy.
• Support store recruiting, onboarding, and training processes.
• Balance daily cash, bank deposits, and vendor payments.

Skills

Customer service

Supervisory

Payroll

HRIS

CRM

MS Office

Education

High School diploma or GED

Tools

POS systems

Job description

Scandinavian Designs - Dania Furniture is looking for a Store Administrative Assistant!

Location: 12230 NE 116th St Kirkland, WA 98034

Job Type: Full time (40 hours/week) Non - Exempt

Compensation: Starting at $20/hr - $22/hr!

What You'll Be Doing

• Greet our clients & customers and answer our phones in a prompt, professional and polite manner as part of our team.
• Provide leadership to salesfloor and store team and act as “manager on duty” with delegated authority in the absence of other higher-level management team members.
  • Be a keyholder of the store and have all necessary access codes to successfully execute opening and closing procedures and secure the premises at closing.
• Follow up over the phone or email with customers regarding incoming merchandise, inventory updates, coordination, and deliveries in coordination with the warehouse team.
• Process sales transactions, service orders and refunds accurately, promptly and with high-level organization skills, and approach.
• Show a team approach with open and honest communication, supporting colleagues and customers, tagging merchandise, maintaining displays, keeping the showroom and backroom clean and tidy and ready to jump in for showroom changes.
• Understand and adhere to our company policy and procedures and be proficient enough to help store staff with questions on policy and procedures. This includes and is not limited to:
  • Processing biweekly payroll.
  • Ensuring compliance with company policy and local, state, and federal laws.
  • Keeping accurate payroll, PTO, and absence records for each team member.
  • Support the store’s recruiting, onboarding process, store orientation, clocking system, medical benefits, and performance management documents.
  • Supporting a safe work environment and coordinating store Safety Committee, Safety Training, Incident, Workers Comp and injury reports.
• Partner closely with the Accounting and Finance team on:
  • Reconciling the Daily Transaction Listing and other daily, weekly, and monthly reports.
• Balancing daily cash and other media receipts.
• Bank deposits, ensure the store has enough change and sales auditing.
• General accounting, general administration, record-keeping, processing financing paperwork including monthly journal entries, taxes and accounts payable.
• Print and process vendor checks and stock checks.
• Manage store supplies within assigned budget.
• Work with Sales Associates to ensure the prompt collection of bad debt
• Perform other duties or special projects when assigned.

Who You Are

• Love retail, helping customers and colleagues, very organized and enjoy being detail oriented.
• Prior supervisory experience preferred and someone who works with others to achieve goals, wants to work productively as a team to create an honest, fair and ethical working environment.
• Enjoy problem solving, naturally curious, can work under pressure with customer, HQ teams and colleagues.
• Familiar with general accounting principles and standards, general administrative duties, light bookkeeping and able to read and understand work orders, shipping and receiving paperwork.
• Fine with 10-key, computer skills, MS Office, HRIS software, CRM, Social Media platforms, accounting systems and software and strong written and verbal communication skills for addressing customers and colleagues.
• A valid driver’s license is preferred.
• This job operates in a retail store and office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
• Prolonged standing and sitting, walking in store and warehouse and some lifting, pushing and pulling of furniture up to 25lbs unassisted.
• Working hours will include weekends and holidays and will require flexibility.
• Our positions require successfully completing the pre-employment background check and signing a nondisclosure agreement.

Education

• High School diploma or equivalent GED, 2-5 years’ work experience in a related field for administration and or retail administration preferred.

SCANDINAVIAN DESIGNS - DANIA FUNITURE OFFERS

• Benefits for Full-time Associates* including:
  • Opt-in for Health benefits, Dental and Vision and optional Health Savings account (HSA) plan
  • 401K
• Work life balance
• Paid Time Off (PTO)
• Regular schedule
• Generous merchandise discounts
• Pet Insurance
• Tuition Assistance
• Benefits eligibility depends on scheduled hours.

https://www.bcidaho.com/

This link leads to the machine-readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine-readable files are formatted to allow researchers, regulators, and application developers to more easily access and analyze data.

Who We Are

A family business 60+ years in the making, with +50 furniture showrooms and +700 employees across the U.S. Our sister-brands (Scandinavian Designs and Dania Furniture) are a contemporary home furnishings destination rooted in a love for Nordic culture, modern design and quality craftsmanship. We offer extensive product and sales training to facilitate career growth. Our compensation includes a competitive pay program, comprehensive health and retirement benefits.

In efforts to support the hiring of Veterans, please submit a DD214 or equivalent discharge paperwork from branches of the US Forces when applying for preferred for our preferred veteran hiring process.

We're an equal opportunity employer to all. We interview and hire applicants of all backgrounds, orientations, expressions, and identities.