Stewardship Officer

Pittsburgh Tomorrow; Pittsburgh (Allegheny County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

The University of Pittsburgh seeks a Stewardship Officer to partner with the advancement team to steward gifts and donor relationships in support of the university’s schools and programs.

You will manage donor recognition, impact reporting, fund tracking, and compliance, ensuring funds align with donor intent and university policy while supporting colleagues with accurate records and timely reporting.

Responsibilities

• Develop and implement stewardship initiatives and donor engagement strategies.
• Steward gifts through impact reports, scholarship updates, thank-you letters, student profiles, and other print and digital communications.
• Collaborate on events, milestone acknowledgments, alumni engagement efforts, and personalized donor outreach.
• Support colleagues in fulfilling stewardship requirements and maintaining accurate tracking systems.
• Prepare gift and stewardship reports and monitor giving activity.
• Coordinate endowment and restricted fund management across units.
• Establish new fund accounts, ensure compliance with donor agreements, and monitor fund balances and expenditures.
• Track scholarships, awards, and donor-funded programs to ensure timely distribution and documentation.
• Research fund restrictions, provide guidance on appropriate use, and resolve fund-related issues with development, finance, and academic partners.
• Serve as a primary resource for faculty and staff on fund availability, restrictions, and compliance requirements.

Job description

The Stewardship Officer partners with the advancement/development team to steward gifts supporting the Kenneth P. Dietrich School of Arts and Sciences and the College of General Studies. This role ensures donors are recognized, informed of the impact of their philanthropy, and that funds are established, administered, and used in accordance with donor intent and university policy. The Officer maintains accurate records, oversees stewardship reporting, manages fund and scholarship tracking, and serves as a key resource for colleagues regarding fund usage and compliance.

Key Responsibilities

• Develop and implement stewardship initiatives and donor engagement strategies.
• Steward gifts through impact reports, scholarship updates, thank-you letters, student profiles, and other print and digital communications.
• Collaborate on events, milestone acknowledgments, alumni engagement efforts, and personalized donor outreach.
• Support colleagues in fulfilling stewardship requirements and maintaining accurate tracking systems.
• Prepare gift and stewardship reports and monitor giving activity.
• Coordinate endowment and restricted fund management across units.
• Establish new fund accounts, ensure compliance with donor agreements, and monitor fund balances and expenditures.
• Track scholarships, awards, and donor-funded programs to ensure timely distribution and documentation.
• Research fund restrictions, provide guidance on appropriate use, and resolve fund-related issues with development, finance, and academic partners.

• Serve as a primary resource for faculty and staff on fund availability, restrictions, and compliance requirements.

Occasional evening and weekend work may be required to support donor engagement and special events.

Why Join Us?

• Impactful Work: Play a crucial role in supporting the University's mission.

• Collaborative Environment: Work within a supportive, innovative, and dynamic team.

• Professional Growth: Opportunities for continuous learning, professional development, and career advancement.

• Competitive Benefits: Enjoy a comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Join us in shaping the future of education, research, and healthcare at the University of Pittsburgh!

Facilitates the development and implementation of all aspects of the stewardship programs and recruits alumni participation. Crafts print and online communications and communicates stewardship objectives to external and internal audiences. Participates in strategic and long-range planning and coordinates the nomination and selection process for alumni and scholarship awards and endowment management efforts. Manages programs, special events, and volunteers.

• Track scholarships, awards, and other restricted or designated funds to confirm timely disbursement and appropriate documentation. Maintain comprehensive tracking systems for stewardship activities, fund stewardship, reporting requirements, and deadlines.
• Serve as a liaison between PAE and academic departments for donor fund setup and use. Coordinate documentation and work with PAE and fiscal representatives to help ensure new funds are established appropriately and gifts are directed to the appropriate accounts. Serve as a resource for questions related to fund purpose, restrictions, availability, and use, coordinating with University partners as needed and providing guidance with supervisor approval.
• Coordinate special stewardship touchpoints, including events, milestone acknowledgments, personalized outreach, student and donor interactions, and other engagement opportunities. Support colleagues in carrying out their stewardship responsibilities and tracking requirements.
• Other duties as assigned

Moderate - Moderate physical effort required to stand/move for several hours at a time. may be required to move objects up to 50 pounds with or without assistance of equipment.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.