Development Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

The University of Pittsburgh is seeking a Development Coordinator to support fundraising and donor engagement. You will maintain donor and gift records, prepare reports, coordinate stewardship activities, and assist with donor events and mailings in collaboration with Major Gift Officers and Annual Giving staff.

This role requires strong organization, attention to detail, confidentiality, and excellent communication.

Qualifications

• 2–4 years of experience in administrative support, development, fundraising, customer service, event coordination, or a related field.
• Bachelor's degree required; an Associate's degree with relevant experience is considered.
• Proficiency with Microsoft Office Suite and donor management databases (CRM) preferred.

Responsibilities

• Maintain accurate donor and gift records in the fundraising database.
• Prepare acknowledgment letters, tribute notifications, and donor recognition materials.
• Assist gift officers with prospect tracking, briefings, and reports.
• Coordinate logistics for donor events, invitations, registrations, and follow-ups.
• Provide professional administrative support and data management to advance fundraising goals.

Skills

Donor records

Event coordination

Communication

Confidentiality

Data reporting

Education

Bachelor's degree

Associate's degree

Tools

CRM systems

Microsoft Office

Job description

Job Description - Development Coordinator (26006592)

Medical and Health Sciences Foundation - Pennsylvania-Pittsburgh - ( 26006592 )

The Development Coordinator plays a vital role in supporting the organization's fundraising and donor engagement efforts. Reporting directly to the Office Manager, this position provides administrative and operational support for donor stewardship, gift processing, database management, reporting, event coordination, and special projects. The role serves as a key resource for the development team, helping to ensure accurate donor records, timely communications, and efficient fundraising operations that enable frontline fundraisers to focus on cultivating and securing philanthropic support.

The successful candidate will maintain donor and gift records, prepare reports and documentation, coordinate stewardship and recognition activities, support donor events and mailings, and assist with a variety of development initiatives. This position collaborates closely with Major Gift Officers, Annual Giving staff, Development Operations team members, volunteers, donors, vendors, and colleagues across the organization to advance fundraising goals and provide an exceptional donor experience.

Ideal candidates possess strong organizational and project management skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. They demonstrate excellent written and verbal communication skills, a proactive approach to problem-solving, strong customer service and relationship-building abilities, and the highest level of professionalism and confidentiality. Experience with fundraising databases, reporting tools, Microsoft Office applications, and data management processes is highly valued. A commitment to philanthropy, collaboration, and continuous process improvement is essential for success in this role.

Key responsibilities

• Manage Donor Records and Data - Maintain accurate donor and constituent information in the fundraising database. Process updates, generate reports, and ensure data integrity.
• Coordinate Donor Stewardship Activities - Prepare acknowledgment letters, tribute notifications, donor recognition materials, and stewardship communications. Assist in cultivating positive donor relationships through timely follow-up.
• Support Fundraising Operations - Work closely with gift officers to support donor outreach, prospect tracking, and fundraising initiatives. Prepare donor briefings, reports, and meeting materials.
• Assist with Event Planning and Execution - Coordinate logistics for donor events, including invitations, registrations, materials, catering, and follow-up communications.
• Provide Administrative Support - Manage correspondence, schedules, project timelines, and departmental workflows. Serve as a professional point of contact for donors and internal stakeholders.
• Monitor Multiple Projects and Priorities - Organize and prioritize competing deadlines while maintaining accuracy and attention to detail.

Why Join Us?

Impactful Work: Play a crucial role in supporting the University's mission.

Collaborative Environment: Work within a supportive, innovative, and dynamic team.

Professional Growth: Opportunities for continuous learning, professional development, and career advancement.

Competitive Benefits: Enjoy a comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Join us in shaping the future of education, research, and healthcare at the University of Pittsburgh!

Job Summary

Works with higher gift officers to increase effectiveness of fundraising efforts. Prepares written materials to reflect proposals. Develops prospect interest and strategically solicits funds.

Essential Functions

• Serve as the first point of contact for internal and external stakeholders, demonstrating professionalism, discretion, and confidentiality in all communications and interactions.
• Represent the development office to donors, volunteers, and community members by providing information regarding fundraising initiatives, events, and philanthropic opportunities.
• Partner with gift officers and development staff to support fundraising strategies, donor engagement activities, and stewardship efforts.
• Demonstrate strong written and verbal communication skills to effectively engage donors, collaborate with internal teams, and support organizational messaging.
• Manage multiple projects and priorities simultaneously with minimal supervision, ensuring timely completion while adhering to established procedures and deadlines.
• Maintain accurate donor and gift records, coordinate stewardship activities, and support reporting and data management efforts to advance fundraising goals and donor relations.

Physical Effort

Light - Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Bargaining Unit Eligibility This position is bargaining unit eligible

Job Classification Staff.Development Associate II

Job Sub-Family Development

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 2

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional details about Required Licensure/Certification Minimal travel required; occasional local travel and evening/weekend event attendance may be neededAssociate's degree required; Bachelor's degree preferred2-4 years of experience in administrative support, development, fundraising, customer service, event coordination, or a related fieldProficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)Experience working with databases, CRM systems, or donor management software preferred

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range To be determined based on qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.