Sterile Processing Coordinator - Sterile Processing Dept. Main

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 46,000 - 71,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid Time Off

Retirement Savings

Health Saving Plans and FSAs

Certification and education support

Job summary

UVA Health in Charlottesville, VA is seeking a Sterile Processing Coordinator to ensure timely procurement, tracking, and availability of surgical instruments, implants, and supplies. You will partner with Sterile Processing, OR leadership, Supply Chain, and vendors to uphold high-quality patient care.

This role emphasizes inventory control, data analysis, and cross-department collaboration to support operational excellence in perioperative services.

Qualifications

• Education: High School Diploma or GED required.
• Experience: One year in purchasing, inventory management, or healthcare logistics preferred.
• Preferred: Knowledge of inventory systems and supply chain best practices.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with inventory reporting tools and Microsoft Office.

Responsibilities

• Inventory management and supply coordination for sterile instruments and supplies.
• Maintain par levels and monitor stock to support surgical services.
• Perform cycle counts and inventory audits for accuracy.
• Coordinate purchasing activities and vendor relations for timely procurement.
• Review and analyze inventory reports to identify trends and improvement opportunities.
• Process special orders and coordinate delivery timelines with stakeholders.
• Support data collection, reporting, and process improvement initiatives.

Skills

Inventory management

Purchasing

Data analysis

Problem solving

Education

High School Diploma or GED

Tools

Inventory management systems

Microsoft Office

Job description

Join the Team Behind Exceptional Surgical Care at UVA Health

At UVA Health, every successful procedure begins long before a patient enters the operating room. As a Coordinator within Sterile Processing, you will play a vital role in supporting one of the nation's leading academic medical centers by ensuring the right instruments, implants, and supplies are available when and where they are needed.

Working closely with Sterile Processing, Operating Room leadership, Supply Chain, and vendor partners, you will help maintain the seamless flow of critical surgical inventory that supports high-quality patient care. This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, inventory management, data analysis, and collaborating across departments to support operational excellence.

Position Summary

Sterile Processing Coordinator performs a variety of administrative, inventory management, purchasing, and operational support functions for the Sterile Processing Department. This role serves as a key liaison between Sterile Processing, the Operating Room, Supply Chain, and external vendors to ensure the timely procurement, tracking, and availability of surgical instruments, implants, and supplies.

Responsibilities include inventory replenishment, par-level management, purchasing support, receiving and inspection of supplies, cycle counting, discrepancy resolution, inventory analysis, special order coordination, and customer service. The position requires a strong understanding of inventory control processes and the unique operational relationship between Sterile Processing and perioperative services.

What You'll Do

• Inventory Management & Supply Coordination
• Coordinate and maintain inventory levels of surgical instruments, implants, and medical supplies within Sterile Processing.
• Monitor stock levels and replenish inventory to ensure uninterrupted support of surgical and procedural services.
• Manage department par levels and recommend adjustments based on utilization trends and operational needs.
• Conduct routine cycle counts and inventory audits to maintain inventory accuracy.
• Investigate, reconcile, and resolve inventory discrepancies and variances.
• Generate, review, and analyze inventory reports to identify trends and opportunities for improvement.
• Process special order requests and coordinate delivery timelines with internal stakeholders and vendors.
• Purchasing & Vendor Relations
• Assist with purchasing activities to ensure timely procurement of supplies and equipment.
• Collaborate with vendors to secure high-quality products, dependable service, and cost-effective solutions.
• Verify incoming shipments for accuracy, completeness, expiration dates, and visible damage.
• Coordinate resolution of supply issues, shortages, backorders, and delivery concerns.
• Maintain purchasing records and documentation in accordance with departmental procedures.
• Operational & Administrative Support
• Serve as a resource for Sterile Processing and Operating Room staff regarding inventory and supply-related questions.
• Support departmental quality assurance initiatives and continuous improvement efforts.
• Assist with special projects, data collection, reporting, and process improvement activities.
• Develop and maintain effective inventory management practices and standard operating procedures.
• Ensure compliance with organizational policies, regulatory requirements, and department standards.
• Foster collaborative relationships with clinical, operational, and supply chain teams to support patient care and operational excellence.
• Participate in departmental meetings, training, and professional development activities.
• Maintain required competencies and knowledge related to inventory control and healthcare supply chain operations.
• Perform additional duties and responsibilities as assigned.

Why UVA Health?

UVA Health is consistently recognized for excellence in patient care, innovation, education, and research. As part of a nationally recognized academic medical center, you'll have the opportunity to support advanced surgical services while contributing to an organization dedicated to improving health and transforming lives throughout Virginia and beyond.

Our team members are empowered to make a meaningful impact every day through collaboration, continuous improvement, and a shared commitment to excellence.

MINIMUM REQUIREMENTS

• Education: High School Diploma or GED required.
• Experience: One year of experience in purchasing, inventory management, supply chain operations, healthcare logistics, or a related field preferred.
• Licensure: No licensure required.
• Preferred Qualifications: Experience working in a healthcare, surgical, sterile processing, operating room, or hospital environment.
• Preferred Qualifications: Knowledge of inventory management systems, purchasing processes, and supply chain best practices.
• Preferred Qualifications: Strong analytical, organizational, and problem-solving skills.
• Preferred Qualifications: Proficiency with inventory reporting tools and Microsoft Office applications.
• Preferred Qualifications: Ability to manage multiple priorities in a fast-paced healthcare environment.

Physical Demands

This position requires prolonged periods of sitting and standing, frequent bending, stooping, reaching, lifting, pushing, and pulling. The ability to move materials weighing up to 50-100 pounds is required. Strong communication, visual, and auditory skills are essential, along with close attention to detail and accurate documentation. Team members may be exposed to chemicals, radiation, blood and body fluids, infectious materials, and other elements commonly found in a healthcare environment.

The pay range for this role is $21.95 - $34.02 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
• Paid Time Off, Long-term and Short-term Disability, Retirement Savings
• Health Saving Plans, and Flexible Spending Accounts
• Certification and education support
• Generous Paid Time Off

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children’s is named by 2023-2024 U.S. News & World Report as the best children’s hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVAs commitment to non-discrimination and equal opportunity employment.