Statistical Assistant

Erie County, Pennsylvania; Erie (Erie County); On-site; USD 16,000 - 23,000; Full time

Benefits offered by this job

Fringe benefit package: low-cost med,

Fourteen paid holidays

Up to eleven combined personal and vac

Job summary

Erie County Office of Children & Youth Services seeks a Statistical Assistant to manage placement transfer data entry, reporting, and case management systems. The role supports various administrative functions, including data integrity and system back-up for essential reports.

You will collaborate with the Administrative Assistant and Fiscal Unit, contribute to data-driven decisions, and ensure compliance with required clearances.

Qualifications

• Knowledge of basic principles and standards of measurement in management discipline.
• Ability to prepare reports with clarity and proper grammar.
• Ability to communicate effectively with staff and the public.
• Minimum of 3 years of related experience in OCY or Mental Health/ID contexts.

Responsibilities

• Develops mastery of case management systems with primary responsibility for Placement Transfers.
• Enter data and retrieve placement transfer information; assist in reporting.
• Support back-up for the Fiscal Unit reports and new worker orientations.

Skills

Data entry

Case management systems

Analytical skills

English communication

Tools

Placement Transfer systems

Client Information Systems

Job description

Erie County Office of Children & Youth Services

Status

Full Time

Starting Pay Rate

$14.41 Hourly

37.5

Exemption Status

Non-Exempt

Posting Date

08/25/2026

Closing Date

09/10/2026

Pay Grade

AC06

Bargaining Unit

AFSCME CLERICAL/TECHNICAL

Posting Number

5843

Posting Notice: Erie County offers a generous fringe benefit package including low-cost medical, dental, and vision; fourteen paid holidays; up to eleven combined personal and vacation days in the first year of employment.

Definition of Class

• This limited technical work involving the application of some of the basic principles and practices of a management discipline while participating in a county program or activity.
• An employee in this class performs within one of the disciplines such as classification, compensation, training, management analysis and budget analysis represented by classification series which have multiple levels of journeyman responsibility. Employees analyze varied data by applying the information against interpretive standards in the formulation of a recommended course of action. Work is performed along procedural methods and prescribed guidelines to accomplish specific assignments. Areas of study are limited to perceiving and understanding isolated parts of the system and does not involve the coordination of the total system. Work is received through specific project assignments and reviewed for adherence to instructions, plans and standards.

Nature of Work

• Review of descriptions, records, charts, layouts, and diagrams to determine the propriety of the position classification, pay proposal, training profile, organization structure, processing flow, or space utilization by applying information against appropriate standards.
• Determines data requirements, sources, and parameters and schedules data collection within a prescribed time frame.
• Selects random samples based on variations and irregularities of the information sources available.
• Interviews, discusses, or audits by conferring with employees, program officials, or applicants to collect needed information.
• Prepares reports of findings and recommends appropriate course of action.
• Performs related work as required.

Duties & Responsibilities

• This position develops a mastery of various case management systems – with primary responsibility for Placement Transfers. The employee is the primary staff person for entering Placement Transfers, and data entry and retrieval. The employee assists in reporting and providing back-up, developing a mastery of the paper and electronic Placement Transfer trail involved in data entry, as well as general software programs used by the AgenChildren and Youth. This employee assists with clearance checks in internal systems for potential out of home caregivers, and provides backup for certain data entry tasks. The employee is fully responsible for, or assists the Administrative Assistant in the Fiscal Unit with, compiling the following reports: Children and Youth 28, Service Activity Reports, Pennsylvania Department of Education 1305, Adoption and Foster Care Analysis and Reporting System (backup to administrative assistant), and various ad hoc reports. Helps with software training, and assists in new worker orientations.
• The employee has the capability of minimal to moderate trouble shooting for software issues with case management systems. Familiarity with other client information systems such as the Client Information Systems at the Department of Public Welfare County Assistance Office and the Pennsylvania Court Record Search website at ujsportal.pacourts.us is helpful.
• Works with Juvenile Probation Office to monitor and maintain case management system as it relates to Juvenile Probation Office involved cases.
• Performs other duties as assigned.

Knowledge, Skills, & Abilities

• Knowledge of basic principles, practices and the respective standards of measurement applied within the management discipline.
• Knowledge of modern office practices and equipment.
• Ability to perform detailed work involving written information by preparing reports of finding according to appropriate standards of content, clarity, grammar, and format.
• Ability to identify problems and recognize appropriate solutions as a result of analysis of data.
• Ability to communicate effectively with employees, program officials, job applicants and the public, develop and maintain effective working relationships with working relationships with associates, and the ability to read, write, and communicate orally in English.
• Minimum of 3 years of Progressively Responsible Work Recording, Complying and Presenting System or Program (Office of Children and Youth and or Mental Health or Intellectual Disabilities) related Information

Supervision Received

• Routine work is performed independently within established policies, procedures and regulations. This position reports directly to the OCY Planner/Information Specialist.

Conditions Of Employment

• Required to provide and are subject to Pennsylvania criminal and child abuse clearances as well as an FBI fingerprint clearance.

Position: Statistical Assistant

Department Children & Youth Location Erie County Office of Children & Youth Services Status Full Time Starting Pay Rate $14.41 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 08/25/2026 Closing Date 09/10/2026 Pay Grade AC06 Bargaining Unit AFSCME CLERICAL/TECHNICAL Posting Number 5843 Posting Notice: Erie County offers a generous fringe benefit package including low-cost medical, dental, and vision; fourteen paid holidays; up to eleven combined personal and vacation days in the first year of employment.

Definition of Class

• This limited technical work involving the application of some of the basic principles and practices of a management discipline while participating in a county program or activity.
• An employee in this class performs within one of the disciplines such as classification, compensation, training, management analysis and budget analysis represented by classification series which have multiple levels of journeyman responsibility. Employees analyze varied data by applying the information against interpretive standards in the formulation of a recommended course of action. Work is performed along procedural methods and prescribed guidelines to accomplish specific assignments. Areas of study are limited to perceiving and understanding isolated parts of the system and does not involve the coordination of the total system. Work is received through specific project assignments and reviewed for adherence to instructions, plans and standards.

Nature of Work

• Review of descriptions, records, charts, layouts, and diagrams to determine the propriety of the position classification, pay proposal, training profile, organization structure, processing flow, or space utilization by applying information against appropriate standards.
• Determines data requirements, sources, and parameters and schedules data collection within a prescribed time frame.
• Selects random samples based on variations and irregularities of the information sources available.
• Interviews, discusses, or audits by conferring with employees, program officials, or applicants to collect needed information.
• Prepares reports of findings and recommends appropriate course of action.
• Performs related work as required.

Duties & Responsibilities

• This position develops a mastery of various case management systems – with primary responsibility for Placement Transfers. The employee is the primary staff person for entering Placement Transfers, and data entry and retrieval. The employee assists in reporting and providing back-up, developing a mastery of the paper and electronic Placement Transfer trail involved in data entry, as well as general software programs used by the AgenChildren and Youth. This employee assists with clearance checks in internal systems for potential out of home caregivers, and provides backup for certain data entry tasks. The employee is fully responsible for, or assists the Administrative Assistant in the Fiscal Unit with, compiling the following reports: Children and Youth 28, Service Activity Reports, Pennsylvania Department of Education 1305, Adoption and Foster Care Analysis and Reporting System (backup to administrative assistant), and various ad hoc reports. Helps with software training, and assists in new worker orientations.
• The employee has the capability of minimal to moderate trouble shooting for software issues with case management systems. Familiarity with other client information systems such as the Client Information Systems at the Department of Public Welfare County Assistance Office and the Pennsylvania Court Record Search website at ujsportal.pacourts.us is helpful.
• Works with Juvenile Probation Office to monitor and maintain case management system as it relates to Juvenile Probation Office involved cases.
• Performs other duties as assigned.

Knowledge, Skills, & Abilities

• Knowledge of basic principles, practices and the respective standards of measurement applied within the management discipline.
• Knowledge of modern office practices and equipment.
• Ability to perform detailed work involving written information by preparing reports of finding according to appropriate standards of content, clarity, grammar, and format.
• Ability to identify problems and recognize appropriate solutions as a result of analysis of data.
• Ability to communicate effectively with employees, program officials, job applicants and the public, develop and maintain effective working relationships with working relationships with associates, and the ability to read, write, and communicate orally in English.

Minimum Requirements

• Minimum of 3 years of Progressively Responsible Work Recording, Complying and Presenting System or Program (Office of Children and Youth and or Mental Health or Intellectual Disabilities) related Information

Supervision Received

• Routine work is performed independently within established policies, procedures and regulations. This position reports directly to the OCY Planner/Information Specialist.

Conditions Of Employment

• Required to provide and are subject to Pennsylvania criminal and child abuse clearances as well as an FBI fingerprint clearance.

Equal Employment Opportunity Policy

Erie County provides equal employment opportunities to all employees and applicants for employment, prohibits discrimination or harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Erie County Government values the power of diversity in our workforce. Our goal is to continue developing inclusive workforce policies that require individual equality, support the diversity of employee experiences, and include unique perspectives.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.