State Filings Analyst

Kalepa; New Jersey; On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Healthcare and Retirement Benefits

401(k) with employer match

Wellness incentive program

Life and AD&D insurance

Job summary

MSIG USA is seeking a detail-oriented State Filings Analyst to support preparation, submission, and management of insurance product filings with U.S. state departments across commercial lines.

This role emphasizes regulatory compliance, accuracy, and collaboration with actuarial, underwriting, legal, compliance, and product teams to ensure timely filings and accurate records. It is an individual contributor role with opportunities to contribute to process improvements and cross-functional

Qualifications

• Bachelor's degree or equivalent work experience required.
• 3–5+ years in insurance regulatory filings or related operations.
• Working knowledge of U.S. insurance regulations and multi-state filing requirements.
• Experience with SERFF and iFile platforms.
• Strong attention to detail and ability to manage deadlines.

Responsibilities

• Develop and standardize state filings processes and documentation.
• Prepare and submit filings (rates, rules, forms, endorsements) to state departments.
• Manage filings through SERFF, FilingRamp, and other systems.
• Maintain form libraries and version-controlled filing records.
• Interpret regulations and filing instructions to determine requirements.
• Coordinate with actuarial, underwriting, legal, and product teams.
• Track status, handle objections, and maintain audit-ready records.

Skills

Attention to detail

Regulatory filings experience

Communication skills

Multitasking

Microsoft Office proficiency

Education

Bachelor's degree or equivalent

Tools

SERFF

iFile

Job description

MSIG USA continues to grow! Company Overview: MSIG USA is the US-based subsidiary of MS&A Insurance Group Holdings, Inc., one of the world’s top P&C carriers and a global Class 15 insurer, with A+ ratings and a reach that spans 40+ countries and regions. Leveraging our 350-year heritage, MSIG USA brings the financial strength, expertise, and global footprint to offer commercial insurance solutions that address your business’s unique risks.

Position Summary

We are seeking a detail-oriented State Filings Analyst to support the preparation, submission, and management of insurance product filings with U.S. state insurance departments for all commercial lines of business. This role plays a key part in ensuring regulatory compliance, supporting product initiatives, and maintaining accurate filing records across jurisdictions. This is an individual contributor role.

Major Duties and Responsibilities

• Process Development & Standardization: Serve as a key contributor to the development and maturation of an in-house state filings team by designing, implementing, and maintaining standardized state filings processes, documentation, and continuous process improvement initiatives across the filings function.
• Filing Preparation & Submission: Prepare and submit insurance filings (rates, rules, forms, endorsements, and supporting documentation) to state insurance departments.
• Filing Systems Management: Manage filings through SERFF, FilingRamp, and other state-specific regulatory systems.
• Form Numbering & Library Management: Assist with the development, maintenance, and governance of company form numbering standards and conventions. Maintain accurate and up-to-date form libraries, ensuring forms, endorsements, and related documents are properly cataloged, version controlled, and aligned with approved filing records.
• Regulatory Interpretation: Interpret state regulations, bulletins, and filing instructions to determine filing requirements and exemptions.
• Cross-Functional Coordination: Coordinate with state filings specialists, actuarial, underwriting, legal, compliance, and product teams to collect required filing materials.
• Status Tracking: Track filing status, objections, approvals, and effective dates using internal systems and trackers.
• Objection Response: Draft and submit responses to regulator objections and inquiries in collaboration with subject matter experts and state filings specialists.
• Recordkeeping: Maintain organized and audit-ready filing records, form inventories, and correspondence.

Education and Experience

• Education: Bachelor’s degree or equivalent work experience.
• Experience: 3–5+ years of experience in insurance regulatory filings, compliance, or related insurance operations.
• Regulatory Knowledge: Working knowledge of U.S. insurance regulations and multi-state filing requirements.
• Systems: Experience using SERFF and iFile platforms.
• Attention to Detail: Strong attention to detail and ability to manage multiple priorities and deadlines.
• Communication: Clear written and verbal communication skills.
• Technical Proficiency: Proficiency in Microsoft Office (Excel, Word, Outlook); experience with SharePoint or tracking tools a plus.
• Teamwork: Ability to work independently and as part of a team.

Salary

The base pay range is $75,000.00 - $90,000.00. Salary determinations are based on various factors, including but not limited to, relevant work experience, skills, certifications and location.

Additional Benefits

• Healthcare and Retirement Benefits
• Comprehensive medical, dental, and vision coverage
• 401(k) with a generous employer match and profit-sharing contribution
• Wellness incentive program
• Life and accidental death and dismemberment (AD&D) insurance
• Flexible spending programs
• Short-term and long-term disability plans

Additional Benefit Programs

• Paid time off program
• Paid charitable leave
• Paid parental leave
• Tuition reimbursement program
• Personal insurance (auto/homeowners) discounts
• #LI-REMOTE

It's an exciting time for our company and a great opportunity to join a financially sound and growing global insurance group! It is the policy of MSIG USA to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, MSIG USA will provide reasonable accommodations for qualified individuals with disabilities. Each employee plays an important role which contributes directly to the success and continued growth of MSIG.

MSIG Holdings (U.S.A.), Inc. (MSIG) is a wholly owned subsidiary of the MS & AD Insurance Group Holdings, Inc. – one of the top ten property-casualty insurance groups worldwide. Our Group has capital in excess of $25 Billion, operations in more than 40 countries and nearly 40,000 personnel located globally. MSIG in the U.S. is comprised of three insurance companies with licenses in all fifty states as well as Puerto Rico and the District of Columbia. These companies and five other subsidiaries deliver state of the art risk financing programs, insurance products, risk engineering and claims management services that enable our clients to effectively and efficiently manage their risks.

Our insurance companies share the A.M Best’s A+ XV Rating and Standard & Poor’s A+ Rating of our Japan-based parent. Our clientele runs the gamut from small and mid-sized, sole-proprietorships, partnerships and corporations, up to some of the largest and most sophisticated multinational corporations operating in the U.S. and globally. The vast majority of clients seek our support related to Commercial Lines insurance products including Commercial Property and Liability Insurance products. However, through our subsidiary – Seven Hills Insurance Agency, LLC. – we are able to provide Personal Lines Insurance products including homeowners, renters, automobile, etc.