STATE ATTORNEY'S OFFICE, 5TH CIRCUIT- LEGAL ASSISTANT I - 21007483

State of Florida; Ocala (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

State Attorney's Office, 5th Circuit, Marion County, Florida is seeking a Legal Assistant I to perform administrative duties in support of an Assistant State Attorney. The role entails calendar management, intake of communications, and preparation of legal documents on site.

Responsibilities include data entry, word processing, and coordinating with court personnel. The position requires dependable attendance, attention to detail, and professional interaction with staff and the public.

Qualifications

• Basic computer skills and experience using Microsoft Word.

Responsibilities

• Update case management system and notes.
• Coordinate meetings, depositions and court appearances.
• Assist victims and witnesses as needed.
• Receive, scan and distribute incoming mail.
• Notarize documents as needed.
• Perform any and all duties as required.

Skills

Microsoft Word

Job description

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STATE ATTORNEY'S OFFICE, 5TH CIRCUIT- LEGAL ASSISTANT I - 21007483

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887330

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 5TH CIRCUIT- LEGAL ASSISTANT I - 21007483

Work Location : Marion County (in person)

Job description : An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney (ASA) with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys' calendars; screening calls and mail; transcribing; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.

Essential job duties:

Dependable and routine in-office attendance during regularly scheduled business hours.

Ability to focus and pay attention to detail.

Ability to read and comprehend.

Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.

Ability to operate the telephone system and respond to calls promptly and professionally.

Review and promptly respond to all electronic messaging.

Perform quality work within deadlines.

Ability to operate a computer and other office machinery.

Ability to follow rules, regulations, policies and procedures.

Work effectively as a team contributor as well as independently.

Comply with all Public Records statutes and policies.

Ability to lift up to 25 lbs.

Must have basic computer skills and experience using Microsoft Word programs.

Examples of work performed:

Update case management system and notes.

Responsible for all administrative activities as required.

Occasionally accompany ASA to court and assist as required.

Coordinate meetings, depositions and or court appearances including space, time and place.

Assist victims and witnesses as needed.

Research and prepare reports as necessary.

Receive, scan and distribute incoming mail.

Receive and process Law Enforcement electronic media.

Assist in the processing and maintenance of all electronic media including e-filings and evidence.

Update case management system and assist with data collection and reports.

Generate subpoenas and update case management system.

Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.

Bilingual employees will assist in translations and interpretation, when needed.

Supervise and or train staff as needed.

Notarize documents as needed.

Perform any and all duties as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.