State Accounting System Consultant 4

Grambling State University; Baton Rouge (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Louisiana Division of Administration/Office of Statewide Reporting and Accounting Policy (OSRAP) seeks a qualified analyst to maintain the statewide vendor master file, activate vendors, process EFT enrollment, and resolve complex vendor and payment issues. You will review accounting entries and assist with audits and close procedures.

This role requires extensive accounting experience and knowledge of state policies, with opportunities to contribute to policy development and system

Qualifications

• Six years of experience in accounting, auditing, financial operations, payroll, or banking; OR
• Bachelor’s degree with 24 semester hours in accounting plus three years in accounting, auditing, etc.; OR
• Bachelor’s degree in accounting/finance/business/management/economics/statistics plus three years in accounting/auditing/financial operations/payroll/banking; OR
• Advanced degree with two years in accounting/auditing/financial operations/payroll/banking; OR
• CPA license plus one year of experience; OR
• Experience substitution: 30 semester hours equals one year of experience; max substitution 120 semester hours (4 years).

Responsibilities

• Maintain statewide vendor master file and activate vendors for state agencies.
• Process EFT enrollment requests from vendors and assist with payment issues.
• Review and approve system accounting entries submitted by agencies.
• Develop automated reports analyzing vendor and customer data for internal use.
• Monitor compliance with LLA non-compliance listing requirements and manage vendor blocking.
• Assist with year-end close procedures and related financial processes.
• Provide OSRAP help desk support for complex accounting and vendor issues.

Skills

Accounting

Auditing

Financial operations

Payroll

Banking

Education

Bachelor’s degree with 24 semester hours in accounting

Bachelor’s degree in accounting/finance/business/management/economics/statistics + 3 years experience

Advanced degree in accounting/finance/business/economics + 2 years experience

CPA license + 1 year experience

Tools

LaGov system

Job description

The Division of Administration/Office of Statewide Reporting and Accounting Policy has a vacancy. This job title has an assigned pay grade of AS-620.

OSRAP is the Louisiana Division of Administration’s service and control agency responsible for preparing the state’s Annual Comprehensive Financial Report (ACFR), setting uniform accounting policies, and ensuring compliance with state, federal, and GASB standards.

This position provides support for the Statewide Vendor Program within OSRAP’s Financial Systems section. Primary duties include maintaining the statewide vendor master file, activating new vendors requesting to do business with a state agency, processing EFT enrollment requests from vendors, assisting state agencies and vendors with payment issues, and reviewing and approving system accounting entries submitted by state agencies.

The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

• Six years of experience in accounting, auditing, financial operations, payroll, or banking; OR
• Six years of full-time experience in any field plus twenty-four semester hours in accounting plus three years of experience in accounting, auditing, financial operations, payroll, or banking; OR
• A bachelor’s degree with twenty-four semester hours in accounting plus three years of experience in accounting, auditing, financial operations, payroll, or banking; OR
• A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics plus three years of experience in accounting, auditing, financial operations, payroll, or banking; OR
• An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics plus two years of experience in accounting, auditing, financial operations, payroll, or banking; OR
• Possession of a Certified Public Accountant (CPA) license plus one year of experience in accounting, auditing, financial operations, payroll, or banking.
• EXPERIENCE SUBSTITUTION:
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

This position is within OSRAP’s Financial Systems section, which is responsible for statewide financial system maintenance, transaction and payment processing, policy development and assistance, system design and reporting, and master vendor maintenance. Position duties include:

• Implement and perform routine quality assurance reviews of the statewide master vendor file to ensure compliance with policies and procedures, identify and deactivate duplicate records, assess personnel training needs, and recommend process improvements.
• Develop, maintain, and update statewide vendor and customer policies and procedures by researching best practices, monitoring IRS regulations related to vendors and 1099 reporting, and recommending improvements to vendor maintenance and payment processes, including electronic fund transfers (EFT).
• Process complex vendor and customer transactions, including additions, changes, deactivations, customer approvals, EFT enrollment and maintenance, and verification of vendor and banking information.
• Research and resolve complex vendor, customer, and agency issues involving vendor payments, 1099 reporting, IRS backup withholding and notices, EFT, interagency transfers, contract and proceeds assignments, corporate name changes, bankruptcy notices, garnishments, and payment blocks.
• Develop and generate specialized automated reports analyzing vendor and customer data for internal use, state agencies, and the public, as needed.
• Monitor statewide compliance with the Louisiana Legislative Auditor (LLA) non-compliance listing requirements and ensure vendors are blocked or unblocked promptly as the listing is updated.
• Review and analyze one-time vendor payments to monitor agency usage, develop policies and guidance on appropriate use, provide agency training, and collaborate with management and the Office of Technology Services (OTS) LaGov team on system enhancements and process improvements.
• Provide technical assistance and resolve complex operational and accounting issues by consulting with agency fiscal personnel, management, executive personnel, vendors, and other stakeholders. Assist management with auditor inquiries, audit findings, and recommended corrective actions, as applicable.
• Perform assigned duties related to statewide year-end and annual financial close procedures, including applicable 6/30 and 8/14 close work plans, to support the timely and accurate completion of the state's financial close.
• Review and approve transactions initiated by State Treasury Fiscal Control Analysts to ensure compliance with applicable laws, regulations, and statewide policies, and administer assigned aspects of the accounts payable check-printing process.
• Monitor statewide compliance with the Cash Management Improvement Act (CMIA) agreement between the State of Louisiana and the U.S. Department of the Treasury for assigned major federal programs, and assist in preparing the annual statewide report on interest liability to the federal government.
• Review and analyze statewide journal vouchers, budget documents, and other general ledger transactions requiring approval by the Office of Statewide Reporting and Accounting Policy (OSRAP), and coordinate with agency fiscal personnel to resolve discrepancies and provide technical assistance.
• Create and maintain financial system structures for state agencies, including funds and fund centers/cost centers, to support accurate financial reporting and system operations.
• Evaluate financial system processes and assess risks across OSRAP Financial Systems subprograms; recommend improvements and corrective actions to management, state agencies, and other control personnel.
• Prepare OSRAP memorandums, develop and revise statewide policies and procedures, research complex accounting issues, identify best practices, and complete special projects and assignments as directed.
• Provide support through the OSRAP help desk by assisting state agencies and vendors with complex accounting, vendor maintenance, payment processing, and related financial system inquiries.

Position-Specific Details:

Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Louisiana is a State as a Model Employer for People with Disabilities.

For further information about this vacancy, contact:
Danielle Martin
HR Analyst
Division of Administration/Office of Human Resources
Email: [e-mail]