Staffing & Training Specialist

University of Notre Dame; Notre Dame (IN); On-site; USD 54,000 - 66,000; Full time

Job summary

The University of Notre Dame is seeking a Staffing & Training Specialist to support University Operations, Events, and Safety within the Notre Dame community. You will collaborate with Human Resources and departmental leaders to enhance hiring, onboarding, and ongoing training administration and compliance.

Key responsibilities include recruitment support, onboarding facilitation, training coordination, and maintaining training dashboards to ensure program compliance, with opportunities to

Qualifications

• High school diploma or equivalent required.
• 1-2 years experience in HR/recruitment or related roles.
• Strong interpersonal and communication skills.

Responsibilities

• Support non-exempt staffing including temporary, part-time, and full-time roles.
• Coordinate full recruitment cycle from posting to onboarding.
• Assist onboarding programs and employee engagement initiatives.
• Maintain training records and monitor compliance with programs.

Skills

Interpersonal skills

Adaptability

Data analysis

HR software proficiency

Education

High school diploma or equivalent

Tools

HR software

Job description

• Job Subfamily: Learning and Dvlpmt - HR011
• Unit: Staffing & Training - 55028
• Job Family: University Operations

Company Description

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so does you!

Job Description

As theStaffing & Training Specialist, you will play a pivotal role in supporting the people who power Notre Dame. As part of the University Operations, Events, and Safety (UOES) division, you will work in close collaboration with Human Resources (NDHR) and departmental leaders to enhance hiring, onboarding, and ongoing training administration and compliance. Your contributions will support a variety of units, including Hospitality and Catering, Residential Dining, Retail Dining, and University Operations and Safety.

Key Responsibilities

Recruitment and Staffing Support

• Support hiring for non-exempt roles, including temporary, part-time, and full-time positions.
• Serve as the primary contact for student hiring, managing the full recruitment cycle from application to onboarding.
• Assess staffing needs to ensure operational requirements are met across units.
• Collaborate with the Talent Acquisition team to streamline hiring processes while ensuring compliance.
• Support the development of internal talent pipelines and career growth opportunities.
• Assist unit leaders in implementing a talent-sharing labor pool to meet fluctuating workforce demands.
• Maintain accurate recruitment documentation, including job postings, interview notes, and hiring reports.

Onboarding & Employee Engagement

• Partner to enhance and execute aUOES-specific onboarding program to complement the University’s existing onboarding plan, including orientation sessions and training video presentations.
• Facilitate orientations to ensure new employees feel welcomed and aligned with UOES’s mission and values.
• Assist in planning and executing employee engagement initiatives that enhance connection and satisfaction.

Training Administration and Compliance

• Maintain a comprehensive training database to track compliance and certifications (e.g., safety, sanitation, specialized certifications).
• Coordinate and monitor compliance-related training sessions in collaboration with department managers.
• Schedule and track department-specific training requirements such as culinary, service, and safety programs.
• Administer and maintain learning and training dashboards.
• Ensure training compliance by maintaining individual training logs, job flows, and duty lists.
• Partner withNDHRto execute and leverage existing programs specific to the needs ofUOESstaff

Adaptability & Role Evolution

• This is a new role that is expected to evolve based on business needs. The ability to adapt and take on additional responsibilities as required is essential.

If you’re ready to make a tangible difference in the lives of the people who make Notre Dame a world-class institution, we encourage you to join us in building a thriving, supportive work environment where every employee can reach their full potential.

Qualifications

Education

• High school diploma or equivalent.
• 1-2 years experience

Skills and Competencies

• Strong interpersonal skillswith the ability to build rapport and foster an inclusive onboarding and training environment.
• Adaptability to evolving responsibilitiesand comfort engaging with employees and managers across diverse units and locations.
• Proficiency with data analysis tools and HR softwarerelated to recruitment, onboarding, and training.

Additional Information

Annual Salary: Up to $60,000, Commensurate with experience

Application Deadline:September 3, 2026

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.