Staffing Specialist PRN

Parkland Health and Hospital System (PHHS); Dallas (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Parkland Health and Hospital System in Dallas is seeking a Staffing Coordinator for a night shift (7 PM – 7 AM). The role monitors scheduling activities for nurses, clerical staff and support technicians to ensure appropriate staffing levels for patient care.

The ideal candidate has five years of clerical experience in a hospital or medical setting, strong communication skills, and proficiency with standard office software and ANSOS scheduling tooling.

Qualifications

• Five years of clerical experience in a hospital or medical setting preferred.
• May have an equivalent combination of education and experience.
• Must demonstrate ability to communicate with all hospital personnel.

Responsibilities

• Identifies staffing needs for the division on a daily basis to ensure the assigned division operates effectively and efficiently.
• Monitors productivity of inpatient units and reallocates staff as needed to maintain acceptable productivity levels.
• Evaluates payroll reports and ensures accuracy of employee pay; edits and distributes bi-weekly payroll.
• Contacts employees to fill vacant shifts daily and/or weekly to ensure units are staffed appropriately.
• Maintains current productivity-based staffing requirements and updates ANSOS as required.
• Evaluates and obtains approval for overtime shifts to fill critical vacancies and maintain patient safety.
• Communicates with supervisors regarding staffing status in the division.
• Makes recommendations for reallocation and proactive planning for unit staffing.
• Trains others to perform duties to provide workload coverage.

Skills

Independent judgment

Excellent communication

Software for department

Compose correspondence

Office equipment familiarity

Tools

ANSOS

Job description

Location: Main Hospital Bldg - 2nd Floor

This is a Night shift (7 PM - 7 AM) position, one 12 hour shift a week is required.

Must be able to attend two orientation days prior to starting in the department for new employees.

Coordinates and monitors the schedule activities for nurses, healthcare assistants, clerical staff and support technicians for assigned division to ensure appropriate staffing levels for optimal patient care.

Experience:

• Must have five years of clerical experience. Prefer experience in hospital or medical setting.

Equivalent Experience:

• May have an equivalent combination of education and experience in lieu of experience as stated above.

Certification/Registration/Licensure:

• None

Skills or Special Abilities:

• Must be able to demonstrate ability to use independent judgment in resolving issues within established guidelines.
• Must have excellent communication skills and be able to communicate effectively with all hospital personnel.
• Must be able to utilize required software for assigned department.
• Must be able to compose correspondence independently.
• Must be familiar with the operations of standard office equipment.

Responsibilities

1. Identifies staffing needs for the division on a daily basis to ensure the assigned division operates effectively and efficiently. Monitors productivity of inpatient units and reallocates staff as needed to maintain acceptable productivity levels.
2. Evaluates and assesses payroll reports comparing reported time to bi-weekly payroll reports and identifies discrepancies in a timely manner to ensure the accuracy of employee pay. Edits and completes corrections to ensure records are accurate. Distributes payroll on a bi-weekly basis according to established procedures.
3. Contacts employees to fill vacant shifts daily and/or weekly to ensure units are staffed appropriately. Ensures employee contact data is maintained and current.
4. Compiles and maintains current productivity based staffing requirements for assigned division. Updates ANSOS as required.
5. Evaluates and obtains approval for overtime shifts when applicable to fill critical vacant shifts and maintain acceptable productivity to ensure patient safety.
6. Communicates with on-coming/off-going supervisors regarding status of staffing in the assigned division.
7. Makes recommendations for reallocation and proactive planning for unit staffing on a daily, weekly and weekend basis.
8. Maintains a positive working relationship and rapport with division managers and house supervisors to complete work efficiently.
9. Trains others to perform work duties as necessary to provide coverage for workload.

Job Accountabilities

1. Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland.
2. Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
3. Maintains knowledge of applicable rules, regulations, policies, laws and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.

Requisition ID: 990924