Staffing Coordinator PT EOW only

Care New England; Providence (RI); Hybrid; USD 25,000 - 36,000; Part time

Job summary

Care New England Health System is seeking a part-time Scheduling Coordinator to maintain accurate nursing and MHW schedules across inpatient and partial hospital units. You will enter new hires, process vacation requests, and print daily/weekend schedules for supervisors, ensuring timeliness and accuracy.

The role requires computer proficiency, prior scheduling experience, and the ability to multitask under pressure in a busy hospital office environment. Part-time with alternating weekends.

Qualifications

• High School Graduate. Associates degree in secretarial field preferred.
• Computer expertise required and prior scheduling experience preferred.
• Must be able to multi-task and perform capably in a pleasant manner under stress in a busy office.

Responsibilities

• Enters accurately all Nurses and MHW schedules for all the inpatient and partial Hospital units.
• Identifies areas to improve in the scheduling system.
• Ensures new hires schedules are entered in a timely manner.
• Enters all peer switches and vacation requests, MLOA etc. in timely manner
• Prints out daily and weekend schedules for the nursing supervisor's use.
• Prints out and posts float staff and per diem assignments
• Maintains accurate staffing template for each unit
• Reviews schedules for discrepancies and brings to attention of Director Nursing Operations
• Provides reports of staffing activities to the Nurse Managers
• Communicates with nurse managers information about staff call outs
• Communicates compassionately with staff in securing their assistance
• Works with Director of Nursing Operations to maintain adequate staffing
• Communicates with Nursing Supervisors regarding shift schedules and needs
• Assigns float staff/per diem/ casual staff according to administrative/union guidelines
• Demonstrates knowledge of union contract in staffing open positions and managing vacation requests
• Makes all necessary telephone calls to fill unit staffing needs
• Completes log of individuals called and responses
• Completes Staffing seniority forms and freeze in lists for the next shifts and weekends
• Reports problems to the Director of Nursing Operations
• Monitors short term availability list for staffing needs
• Attends office operations meetings
• Attends orientation and annual education in services
• Observes all applicable Hospital policies and procedures
• Completes other duties as assigned

Skills

Scheduling

Computer skills

Multi-tasking

Stress management

Education

Associates degree in secretarial field

Job description

Job Summary

Maintains accurate computerized scheduling system

Duties & Responsibilities

• Enters accurately all Nurses and MHW schedules for all the inpatient and partial Hospital units.
• Identifies areas to improve in the scheduling system.
• Ensures new hires schedules are entered in a timely manner.
• Enters all peer switches and vacation requests, MLOA etc. in timely manner
• Prints out daily and weekend schedules for the nursing supervisor's use.
• Prints out and posts float staff and per diem assignments
• Maintains accurate staffing template for each u nit
• Reviews schedules for discrepancies and brings to attention of Director Nursing Operations
• Provides reports of staffing activities to the Nurse Managers
• Communicates with nurse managers information about staff call outs
• Communicates compassionately with staff in securing their assistance
• Works with Director of Nursing Operations to maintain adequate staffing
• Communicates with Nursing Supervisors regarding shift schedules and needs
• Assigns float staff/per diem/ casual staff according to administrative/union guidelines
• Demonstrates knowledge of union contract in staffing open positions and managing vacation requests
• Makes all necessary telephone calls to fill unit staffing needs
• Completes log of individuals called and responses
• Completes Staffing seniority forms and freeze in lists for the next shifts and weekends
• Reports problems to the Director of Nursing Operations
• Monitors short term availability list for staffing needs
• Attends office operations meetings
• Attends orientation and annual education in services
• Observes all applicable Hospital policies and procedures
• Completes other duties as assigned

Requirements

High School Graduate. Associates degree in secretarial field preferred. Computer expertise required and prior scheduling experience preferred. Must be able to multi-task and perform capably in a pleasant manner under stress in a busy office.

Schedule: 9/18 Part Time Every Other Weekend Only (Sat/Sun) / 6:30a-4:00p

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.