Staffing Coordinator (LPN)

LionStone Care; Greenville (OH); On-site; USD 58,000 - 69,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k match

Early Pay

Perks & Discounts

PTO & Holidays

Referral Bonus

Mentorship

Upskilling

Education loan repayment

Job summary

LionStone Care is seeking a dedicated Scheduling Coordinator to manage staff rosters across all shifts at the Greenville, OH facility. You will ensure adequate coverage, coordinate changes, and maintain accurate attendance records to support high-quality resident care.

The role requires 1–2 years in healthcare staffing or administration, strong organization, and proficiency with scheduling tools. This full-time position offers health benefits and growth opportunities within the company.

Qualifications

• Education: High school diploma or equivalent required; degree or certification in healthcare administration or related field preferred.
• Experience in staffing/scheduling in healthcare or long-term care is preferred.

Responsibilities

• Create and maintain staff schedules with coverage for all shifts, including weekends, holidays, and on-call.
• Adjust schedules for last-minute changes and patient needs.
• Monitor attendance, overtime, and leave requests; ensure compliance with labor laws and policies.
• Communicate schedule changes to staff promptly.
• Collaborate with nursing supervisors and HR to address staffing needs and shortages.
• Assist in developing staffing plans for new hires and onboarding.
• Serve as staffing contact and respond to scheduling inquiries professionally.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Discretion/Confidentiality

Education

High school diploma or equivalent

Healthcare admin/related cert (preferred)

Tools

Scheduling software

EHR systems

Job description

Job Details

Job Location: Greenville Care Center - Greenville, OH 45331

Position Type: Full-Time

Education Level: Associates Degree

Salary Range: $28.00 - $33.00 Hourly

Travel Percentage: None

Job Shift: Any

Key Responsibilities

Staff Scheduling:

• Create and maintain staff schedules, ensuring adequate coverage for all shifts, including weekends, holidays, and on-call shifts.
• Adjust schedules as needed to accommodate last-minute changes, such as employee absences or increases in patient needs.
• Monitor time-off requests, overtime, and shift swaps, ensuring schedules comply with labor laws, union contracts (if applicable), and facility policies.
• Communicate schedule changes to staff promptly and efficiently.

Attendance and Staffing Management:

• Track employee attendance, sick days, vacation days, and leave of absence requests.
• Manage call-offs and coordinate replacements to ensure appropriate staffing levels are maintained at all times.
• Maintain records of staff availability and ensure accurate documentation of shift changes, call-ins, and absences.
• Ensure that staffing adjustments align with census levels and resident care needs.

Collaboration with Department Heads:

• Work closely with nursing supervisors, department heads, and the human resources team to understand staffing needs and address any issues related to scheduling.
• Communicate with leadership about staffing shortages, overtime issues, and suggestions for schedule adjustments.
• Assist in developing staffing plans for new hires, ensuring they are properly oriented and integrated into the schedule.

Recruitment and Staffing Support:

• Assist in identifying staffing gaps and work with HR to support recruitment efforts to fill open positions.
• Maintain a pool of available on-call or per diem staff to help fill shifts when needed.
• Support the onboarding and orientation process for new employees by ensuring they are integrated into the schedule effectively.

Employee Communication:

• Serve as a point of contact for staff regarding scheduling inquiries, time-off requests, and shift changes.
• Respond to scheduling concerns or conflicts in a professional and timely manner.
• Maintain open communication with staff to ensure their scheduling preferences are considered while balancing the facility's needs.

Compliance and Documentation:

• Ensure compliance with all local, state, and federal labor laws, including overtime regulations and wage and hour laws.
• Maintain accurate records of schedules, time-off requests, shift swaps, and overtime for auditing and payroll purposes.
• Ensure that staffing levels are in line with regulatory requirements for patient care ratios and facility standards.

Emergency Staffing:

• Be prepared to handle emergency staffing situations by quickly identifying available staff to cover shifts due to sudden call-offs or unexpected increases in patient needs.
• Participate in on-call rotation as needed to respond to urgent staffing needs outside of regular hours.

Qualifications

• Education: High school diploma or equivalent required. A degree or certification in healthcare administration, business, or a related field is preferred.
• Experience: Minimum of 1-2 years of experience in staffing, scheduling, or administration in a healthcare or long-term care setting is preferred.

Skills:

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills, with the ability to work well with staff and management.
• Proficiency in scheduling software, electronic health records (EHR), and other administrative tools.
• Knowledge of labor laws, healthcare staffing regulations, and overtime management.
• Ability to handle sensitive and confidential information with discretion.

#LIONSTONE123

People-Centered Rewards:

• Health benefits including Medical, Dental & Vision
• 401k with company match
• Early Pay via Tapcheck!
• Employee Perks & Discount program
• PTO + Company Holidays + Floating Holidays
• Referral Bonus Program
• Mentorship Programs
• Internal/Upskilling Growth Opportunities
• Continued Education Loan Repayment Program powered by Clasp