Staffing Coordinator

Madeira Care Center

Madeira (OH)

On-site

USD 42,000 - 48,000

Full time

10 days ago

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Benefits offered by this job

Health benefits

401k with company match

Early Pay via Tapcheck

Employee Perks & Discount program

PTO + Holidays + Floating Holidays

Referral Bonus Program

Job summary

Madeira Care Center in Madeira, OH is seeking a Staffing Coordinator (Scheduler) to manage staff schedules across all shifts, ensuring adequate coverage while adhering to labor regulations and budget limits.

You will work with nursing supervisors and HR to forecast staffing needs, adjust for absences, supervise overtime, and recruit occasional on-call staff, with a focus on clear communication and compliant documentation.

Qualifications

High school diploma or equivalent required.
1–2 years of staffing/scheduling/admin experience in healthcare preferred.
Proficiency in scheduling software and EHR systems.
Knowledge of labor laws, wage and hour regulations.
Ability to handle sensitive information with discretion.

Responsibilities

Create and maintain staff schedules with full shift coverage, including weekends and holidays.
Monitor attendance, overtime, and leave; coordinate replacements as needed.
Collaborate with nursing supervisors, department heads, and HR on staffing needs.
Support recruitment and onboarding by maintaining a pool of on-call staff.
Communicate scheduling changes promptly and maintain accurate records.

Skills

Staff scheduling

Organization

Communication

Attention to detail

Labor law knowledge

Education

High school diploma

Healthcare administration (preferred)

Tools

Scheduling software

Electronic Health Records (EHR)

Job description

Job DetailsJob Location: Madeira Care Center - Madeira, OH 45243Position Type: Full-TimeEducation Level: High SchoolSalary Range: $20.00 - $23.00 HourlyTravel Percentage: NoneJob Shift: First ShiftThe Staffing Coordinator (Scheduler) is responsible for managing and coordinating staff schedules in a healthcare, long-term care, or assisted living facility. This role ensures that staffing levels are maintained to provide adequate coverage across all shifts, meeting the needs of the facility while adhering to labor regulations and budgetary guidelines. The Staffing Coordinator works closely with department heads, nurses, and human resources to ensure efficient staffing and manage employee scheduling requests, absences, and staffing shortages.

Key Responsibilities:

Staff Scheduling:

Create and maintain staff schedules, ensuring adequate coverage for all shifts, including weekends, holidays, and on-call shifts.
Adjust schedules as needed to accommodate last-minute changes, such as employee absences or increases in patient needs.
Monitor time-off requests, overtime, and shift swaps, ensuring schedules comply with labor laws, union contracts (if applicable), and facility policies.
Communicate schedule changes to staff promptly and efficiently.

Attendance and Staffing Management:

Track employee attendance, sick days, vacation days, and leave of absence requests.
Manage call-offs and coordinate replacements to ensure appropriate staffing levels are maintained at all times.
Maintain records of staff availability and ensure accurate documentation of shift changes, call-ins, and absences.
Ensure that staffing adjustments align with census levels and resident care needs.

Collaboration with Department Heads:

Work closely with nursing supervisors, department heads, and the human resources team to understand staffing needs and address any issues related to scheduling.
Communicate with leadership about staffing shortages, overtime issues, and suggestions for schedule adjustments.
Assist in developing staffing plans for new hires, ensuring they are properly oriented and integrated into the schedule.

Recruitment and Staffing Support:

Assist in identifying staffing gaps and work with HR to support recruitment efforts to fill open positions.
Maintain a pool of available on-call or per diem staff to help fill shifts when needed.
Support the onboarding and orientation process for new employees by ensuring they are integrated into the schedule effectively.

Employee Communication:

Serve as a point of contact for staff regarding scheduling inquiries, time-off requests, and shift changes.
Respond to scheduling concerns or conflicts in a professional and timely manner.
Maintain open communication with staff to ensure their scheduling preferences are considered while balancing the facility's needs.

Compliance and Documentation:

Ensure compliance with all local, state, and federal labor laws, including overtime regulations and wage and hour laws.
Maintain accurate records of schedules, time-off requests, shift swaps, and overtime for auditing and payroll purposes.
Ensure that staffing levels are in line with regulatory requirements for patient care ratios and facility standards.

Emergency Staffing:

Be prepared to handle emergency staffing situations by quickly identifying available staff to cover shifts due to sudden call-offs or unexpected increases in patient needs.
Participate in on-call rotation as needed to respond to urgent staffing needs outside of regular hours.

Qualifications

Education: High school diploma or equivalent required. A degree or certification in healthcare administration, business, or a related field is preferred.

Experience: Minimum of 1-2 years of experience in staffing, scheduling, or administration in a healthcare or long-term care setting is preferred.

Skills:

Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal skills, with the ability to work well with staff and management.
Proficiency in scheduling software, electronic health records (EHR), and other administrative tools.
Knowledge of labor laws, healthcare staffing regulations, and overtime management.
Ability to handle sensitive and confidential information with discretion.

People-Centered Rewards: