Staffing Coordinator I

Aston Carter; Arlington (VA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

PTO / Vacation

Job summary

Aston Carter is seeking a Staffing Coordinator I to partner with recruiters in a fast-paced environment. The role focuses on scheduling interviews, managing candidate records, and supporting the full interview process to ensure a smooth hiring experience.

Ideal candidates have strong organizational skills, experience coordinating with multiple stakeholders, and a commitment to delivering excellent candidate experiences.

Qualifications

• At least 1 year of experience as a recruiting coordinator or in a coordination role.
• Proficiency with MS Word, Excel, and PowerPoint.
• Bachelor's degree.
• Demonstrated administrative experience, including managing information and documentation accurately.
• Experience in coordination and scheduling with multiple stakeholders.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.
• Update candidate records and job postings in recruiting systems to ensure accurate and current information throughout the hiring process.
• Confirm new hires in the recruiting systems and ensure all related administrative steps are completed accurately.
• Provide follow-up correspondence to candidates via phone and email to keep them informed about their recruiting status.
• Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to hiring teams.
• Identify opportunities to improve the candidate experience and increase scheduling efficiency across the recruiting process.
• Assist in the coordination of additional recruiting activities and projects as needed to support the broader recruiting team.

Skills

Recruiting coordination

Customer service

Scheduling coordination

Administrative experience

Communication skills

Education

Bachelor's degree

Tools

MS Word

MS Excel

PowerPoint

ATS systems

Job description

Job Title: Staffing Coordinator I

Job Description

The Staffing Coordinator I works closely with a team of recruiters in a fast-paced recruiting organization, serving as an integral partner in managing recruiting activities and building strong candidate relationships. This role provides candidates with a positive first impression of the organization, supports the full interview process, and helps ensure a smooth and efficient hiring experience. The position is ideal for someone who enjoys organizing complex schedules, communicating with diverse stakeholders, and contributing to the growth of a high-performing team.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.

• Update candidate records and job postings in recruiting systems to ensure accurate and current information throughout the hiring process.

• Confirm new hires in the recruiting systems and ensure all related administrative steps are completed accurately.

• Provide follow-up correspondence to candidates via phone and email to keep them informed about their recruiting status.

• Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.

• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to hiring teams.

• Identify opportunities to improve the candidate experience and increase scheduling efficiency across the recruiting process.

• Assist in the coordination of additional recruiting activities and projects as needed to support the broader recruiting team.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination role.

• Proficiency with MS Word, Excel, and PowerPoint.

• Bachelors degree.

• Demonstrated administrative experience, including managing information and documentation accurately.

• Experience in coordination and scheduling, particularly in environments with multiple stakeholders.

• Customer service experience, with a focus on supporting internal and external clients.

• Experience in roles such as scheduling coordinator or program coordinator, or similar coordination-focused positions.

Additional Skills & Qualifications

• Strong customer focus with a commitment to providing an excellent candidate experience.

• Exceptional attention to detail and strong organizational skills.

• Strong oral and written communication skills, with the ability to interact professionally with candidates and internal teams.

• Ability to work effectively in a fast-paced, quickly changing environment.

• Comfort working with applicant tracking systems (ATS) and other recruiting-related tools.

• Interest in broadening experience within a top recruiting organization and contributing to building a talented workforce.

Work Environment

This role is 100% onsite in aArlington, VA. The position operates in a fast-paced, dynamic recruiting environment where priorities can shift quickly and collaboration with recruiters, hiring managers, and candidates is frequent. The work involves extensive use of computers, recruiting systems, and productivity tools such as MS Word, Excel, and PowerPoint throughout the day. The environment emphasizes professionalism, responsiveness, and teamwork while supporting high-volume scheduling and coordination activities.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Arlington, VA.

Application Deadline

This position is anticipated to close on Nov 4, 2026.

Workplace Type

This is a fully onsite position in Arlington,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail])

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.