Project Coordinator

Aston Carter; Arlington (VA); On-site; USD 30,000 - 42,000; Full time

Job summary

Aston Carter is seeking a Program Coordinator I to support high-volume recruiting operations from Arlington, VA. You will manage end-to-end workflows, coordinate complex program logistics, and serve as a key contact for stakeholders and candidates.

The role emphasizes process improvement, data accuracy, and reporting through dashboards and reviews, within a fast-paced environment.

Qualifications

• Experience coordinating high-volume recruiting operations.
• Project coordination or project management in logistics, recruiting, or HR programs.
• Experience in recruiting, coordination, administration, logistics, HR, or equivalent operational function.
• Proficiency with Outlook, Excel, Word, and SharePoint.
• Strong organizational skills for multitasking under tight deadlines.
• Excellent written and verbal communication with stakeholders and candidates.
• Attention to data accuracy in reports and records.
• Ability to act as SME on processes and tools.
• Identify process issues and drive improvements.

Responsibilities

• Manage operational workflows and service requests through ticketing systems with timely resolutions.
• Coordinate end-to-end program logistics for interviewing and hiring across multiple regions.
• Create and maintain dashboards and status updates for leadership visibility.
• Develop and implement workflow improvements to reduce manual effort and standardize procedures.
• Serve as primary operational contact for assigned programs and coordinate with cross-functional teams.
• Conduct QA activities including audits, data validation, and compliance checks.
• Support high-volume recruiting coordination with accurate scheduling and timely communication.
• Track progress using project coordination methods to ensure delivery of HR programs.
• Provide administrative support including data entry and records maintenance.
• Adapt to changing priorities and proactively escalate risks when needed.

Skills

Recruiting coordination

Project coordination

HR operations

MS Office/SharePoint

Organization

Communication

Attention to detail

Process improvement

Degree or equivalent qualification

Fast-paced environment

Education

Degree in Human Resources or related field

Tools

ATS

Job description

Job Description

The Program Coordinator I works as part of a fast-paced recruiting organization, partnering closely with a team of program coordinators to support high-volume recruiting operations. This role manages end-to-end operational workflows, coordinates complex logistics for interviewing and hiring programs, and serves as a key point of contact for internal stakeholders and candidates. The coordinator acts as an organizational subject matter expert, builds strong internal relationships, and supports the continuous improvement of processes and tools. This opportunity is ideal for someone who enjoys multitasking, thrives in a dynamic environment, and wants to broaden their experience in a leading recruiting function.

Responsibilities

• Manage operational workflows and service requests through ticketing systems, ensuring timely resolution within established service level agreements while maintaining high quality standards and data accuracy.

• Coordinate end-to-end program logistics for interviewing and hiring programs, including scheduling, stakeholder communication, and documentation across multiple business units and geographic regions.

• Create, update, and maintain reporting mechanisms such as operational dashboards, monthly business review inputs, and status updates to give leadership clear visibility into program health and key performance metrics.

• Develop and implement process improvements by identifying opportunities to streamline workflows, reduce manual effort, and enhance stakeholder experience through automation and standardized procedures.

• Serve as the primary operational contact for assigned programs, providing clear guidance on processes and systems while coordinating activities among program managers, business partners, and cross-functional teams.

• Conduct quality assurance activities, including audits, data validation, and compliance checks, to ensure operational excellence and adherence to established standards.

• Support high-volume recruiting coordination activities, ensuring accurate scheduling, timely communication, and a positive experience for candidates and hiring teams.

• Use project coordination and project management practices to track progress, manage dependencies, and ensure successful delivery of recruiting and HR-related programs.

• Provide administrative and logistical support to recruiting and HR teams, including document preparation, data entry, and maintenance of records in relevant systems.

• Adapt quickly to changing priorities and requirements in a fast-paced environment, proactively resolving issues and escalating risks when necessary.

Essential Skills

• Experience as a recruiting coordinator, project coordinator, or in a similar coordination role supporting high-volume operations.

• Demonstrated project coordination or project management experience, particularly in logistics, recruiting, or HR-related programs.

• Experience in recruiting, coordination, administration, logistics, HR, or an equivalent operational function.

• Proficiency with basic web-based tools and products such as Outlook, Excel, Word, and SharePoint.

• Strong organizational skills with the ability to manage multiple tasks, shifting priorities, and tight deadlines in a fast-paced environment.

• Excellent written and verbal communication skills, with the ability to work effectively with internal and external stakeholders and candidates.

• Attention to detail and a high level of accuracy in managing data, documentation, and reporting.

• Ability to act as an organizational subject matter expert on processes and tools, providing guidance to stakeholders.

• Capability to identify process issues and contribute to continuous improvement initiatives.

• A degree or equivalent qualification.

Additional Skills & Qualifications

• Degree or diploma in Human Resources or a related field.

• Experience working in a fast-paced, quickly changing, or international environment.

• Experience with technical tracking systems or software, such as applicant tracking systems (ATS).

• Previous experience as a former recruiting coordinator handling high-volume recruiting operations.

• Experience in logistics coordination, particularly in support of recruiting or HR programs.

• Experience building and maintaining operational dashboards and reports for leadership.

• Familiarity with quality assurance activities such as audits, data validation, and compliance checks.

• Ability to collaborate effectively with cross-functional teams and business partners.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Arlington, VA.

Application Deadline

This position is anticipated to close on Nov 2, 2026.

Workplace Type

This is a fully onsite position in Arlington,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.