Staffing Coordinator/Full-Time/Days

Paycom - ATS; Portsmouth (OH); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Health benefits

401k with company match

Early Pay via Tapcheck

Employee perks & discounts

PTO & Holidays

Referral bonus

Mentorship programs

Upskilling opportunities

Education loan repayment

Job summary

Rosemount Care Center in Portsmouth, OH is seeking a Staffing Scheduler to create and maintain staff schedules across all shifts, including weekends and holidays. You will adjust for absences, monitor overtime, and communicate changes to the team.

You will collaborate with nursing supervisors and HR to address shortages, support recruitment, and maintain accurate attendance records. A high school diploma is required, with 1–2 years in healthcare staffing preferred; proficiency with scheduling

Qualifications

• High school diploma or equivalent required; healthcare admin or related cert preferred.
• 1–2 years in staffing, scheduling, or admin in healthcare or long-term care preferred.

Responsibilities

• Create and maintain staff schedules for all shifts, including weekends/holidays.
• Adjust schedules for absences and patient care needs; monitor overtime and call-offs.
• Track attendance, leaving requests, and document shift changes for payroll.
• Coordinate with nursing supervisors and HR on staffing needs and shortages.
• Communicate scheduling changes promptly to staff; resolve conflicts professionally.
• Assist in onboarding and integrating new hires into the schedule.
• Identify staffing gaps; support recruitment and on-call/per diem pools.
• Ensure compliance with labor laws and facility policies; maintain records.

Skills

Scheduling software

EHR

Communication

Organization

Multitasking

Labor laws knowledge

Education

High school diploma or equivalent

Tools

EHR software

HRIS

Job description

Job Location: Rosemount Care Center - Portsmouth, OH 45662, Position Type: Full-Time, Education Level: High School, Salary Range: $16.00 - $20.00 Hourly, Travel Percentage: None, Job Shift: First Shift

Key Responsibilities:

Staff Scheduling:

• Create and maintain staff schedules, ensuring adequate coverage for all shifts, including weekends, holidays, and on-call shifts.
• Adjust schedules as needed to accommodate last-minute changes, such as employee absences or increases in patient needs.
• Monitor time-off requests, overtime, and shift swaps, ensuring schedules comply with labor laws, union contracts (if applicable), and facility policies.
• Communicate schedule changes to staff promptly and efficiently.

Attendance and Staffing Management:

• Track employee attendance, sick days, vacation days, and leave of absence requests.
• Manage call-offs and coordinate replacements to ensure appropriate staffing levels are maintained at all times.
• Maintain records of staff availability and ensure accurate documentation of shift changes, call-ins, and absences.
• Ensure that staffing adjustments align with census levels and resident care needs.

Collaboration with Department Heads:

• Work closely with nursing supervisors, department heads, and the human resources team to understand staffing needs and address any issues related to scheduling.
• Communicate with leadership about staffing shortages, overtime issues, and suggestions for schedule adjustments.
• Assist in developing staffing plans for new hires, ensuring they are properly oriented and integrated into the schedule.

Recruitment and Staffing Support:

• Assist in identifying staffing gaps and work with HR to support recruitment efforts to fill open positions.
• Maintain a pool of available on-call or per diem staff to help fill shifts when needed.
• Support the onboarding and orientation process for new employees by ensuring they are integrated into the schedule effectively.

Employee Communication:

• Serve as a point of contact for staff regarding scheduling inquiries, time-off requests, and shift changes.
• Respond to scheduling concerns or conflicts in a professional and timely manner.
• Maintain open communication with staff to ensure their scheduling preferences are considered while balancing the facility's needs.

Compliance and Documentation:

• Ensure compliance with all local, state, and federal labor laws, including overtime regulations and wage and hour laws.
• Maintain accurate records of schedules, time-off requests, shift swaps, and overtime for auditing and payroll purposes.
• Ensure that staffing levels are in line with regulatory requirements for patient care ratios and facility standards.

Emergency Staffing:

• Be prepared to handle emergency staffing situations by quickly identifying available staff to cover shifts due to sudden call-offs or unexpected increases in patient needs.
• Participate in on-call rotation as needed to respond to urgent staffing needs outside of regular hours.

Qualifications:

Education:

• High school diploma or equivalent required. A degree or certification in healthcare administration, business, or a related field is preferred.

Experience:

• Minimum of 1-2 years of experience in staffing, scheduling, or administration in a healthcare or long-term care setting is preferred.

Skills:

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills, with the ability to work well with staff and management.
• Proficiency in scheduling software, electronic health records (EHR), and other administrative tools.
• Knowledge of labor laws, healthcare staffing regulations, and overtime management.
• Ability to handle sensitive and confidential information with discretion.

People-Centered Rewards:

• Health benefits including Medical, Dental & Vision
• 401k with company match
• Early Pay via Tapcheck!
• Employee Perks & Discount program
• PTO + Company Holidays + Floating Holidays
• Referral Bonus Program
• Mentorship Programs
• Internal/Upskilling Growth Opportunities
• Continued Education Loan Repayment Program powered by Clasp