Staffing Coordinator - FlexStaff

Northwell Career Site; City of Poughkeepsie (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Northwell Career Site is seeking a payroll and staffing coordinator to analyze, verify, track and report employee schedules to ensure proper staffing for patient care. The role involves developing schedules for nurses and other staff in staffing software, monitoring timekeeping, and assisting with payroll and utilization reports.

Under supervision, you will prepare time utilization, turnover and attendance reports, partnering with team leaders and HR Payroll.

Qualifications

• Bachelor's degree or equivalent combination of education and related experience.
• 1–3 years of relevant experience required.
• UKG timekeeping experience preferred.

Responsibilities

• Analyze, verify, track and report employee schedules; prepare time utilization reports.
• Develop schedules for nurses, aides, therapists and other staff in staffing software.
• Identify daily payroll cost-saving opportunities and adjust schedules accordingly.
• Monitor clock-in/clock-out, notify management of absences, and process payroll data.
• Prepare monthly turnover, vacancy, attendance and other HR reports.
• Collaborate with team leaders to ensure accurate position control and licenses.
• Assist with staff orientation and training within staffing department.
• Act as liaison between departments and HR Payroll.

Skills

Timekeeping experience

Payroll coordination

Education

Bachelor's Degree or equivalent

Tools

UKG timekeeping system

Job description

Analyzes, verifies, tracks and reports on employee schedules to ensure that the facility is appropriately staffed to meet patient care needs. Works under supervision, to conduct payroll functions in the software and prepares relevant reports to identify cost saving opportunities

M-F 3p-11:30p, weekends and holidays as needed.

Responsibilities

• Analyzes, verifies, tracks and reports employee schedules for accuracy; prepares software-based time utilization reports and reviews with team leaders to identify trends in staff scheduling and cost saving opportunities
• Develops schedules for nurses, aides, therapists, or other patient care providers in a staffing software
• Identifies daily cost saving opportunities regarding payroll and utilization of overtime; inputs daily scheduling changes based on receives requests for time off
• Monitors clock-in/clock-out procedures, notifies management of absences, and prepares and transmits information for payroll. Reviews overtime and signs off on payroll with management prior to submission deadline to Corporate Payroll
• Prepares time utilization reports, monthly turnover and vacancy report, employee attendance reports, daily zone report and reports requested on demand
• Partners with team leaders to ensure accuracy of position control and licenses/certifications
• Participates in the orientation and in-service training of staffing department employees
• Acts as a liaison between assigned departments and Human Resources/Corporate HR Payroll
• Operates under general guidance and work assignments are varied and require interpretation and independent decisions on course of action
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Qualifications

• Bachelor's Degree required, or equivalent combination of education and related experience
• 1-3 years of relevant experience, required.
• UKG timekeeping experience, preferred.

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).