Staffing Coordinator

Hospital for Behavioral Medicine; Worcester (MA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

401(k) + matching

Health insurance

Paid time off

Paid holidays

Free parking

Job summary

Hospital for Behavioral Medicine in Worcester, MA is seeking a Staffing Coordinator to maintain nursing staffing levels and provide clerical support to the CNO and Nursing Administration. The role includes scheduling RN/ LPN/ MHT staff, managing PTO, and coordinating with HRIS/payroll to ensure accurate payroll processing.

The position is full-time, days shift, with a compensation range of $24.00–$28.00 hourly and a comprehensive benefits package.

Qualifications

• High school diploma or GED required.
• Minimum 2 years in hospital business office or HR within healthcare.
• Ability to work overtime and flexible hours.

Responsibilities

• Staff weekly/daily RN, LPN, MHT, and Nurse Supervisor scheduling.
• Maintain scheduling software with HRIS/payroll system.
• Notify nursing staff of schedule changes in advance.
• Process PTO requests with nursing leadership.
• Filing staffing vacancies by contacting staff by phone or digital means.
• Manage call-ins/absences to ensure coverage.
• Review staffing with CNO for grid and safety.
• Prepare daily staffing FTE reports for leadership.
• Review time sheets and correct for payroll processing.
• Assist in recruitment and onboarding of nursing staff.

Skills

Staffing coordination

HR coordination

Scheduling

Education

High school diploma or GED

Tools

HRIS

Payroll software

Job description

Job Details

Job Location: Hospital for Behavioral Medicine - Worcester, MA 016061244

Position Type: Full Time

Education Level: High School/GED

Salary Range: $24.00 - $28.00 Hourly

Job Shift: Days

JOIN OUR TEAM AS A STAFFING COORDINATOR!

Your Work Matters

How will you make a difference?

The Staffing Coordinator is responsible to ensure that staffing levels of the Nursing Department are maintained and/or adjusted with fluctuations in daily census changes. This position also provides a variety of daily/clerical support activities to the CNO and Nursing Administration team to ensure the highest degree of care is provided to the Hospital’s patients.

Nursing Staffing Responsibilities

• Responsible for the weekly and daily staffing of all RNs, LPNs, MHTs, and Nurse Supervisors based on the daily changes in patient census.
• Updates and maintains the digital scheduling software in tandem with Hospital’s HRIS/payroll system.
• Notifies nursing staff of changes in their schedules in advance.
• Works closely with the CNO and nursing leadership to process PTO requests based on staffing requirement projections and vacancies.
• Professionally engages nursing staff members by phone and/or HBM’s digital means for the purpose of filing staffing vacancies.
• Manages all call-ins/absences to ensure proper coverage on the unit(s).
• Reviews staffing with CNO to ensure adherence to staffing grid and safety.

Payroll Nursing Duties

• Prepares daily staffing FTE report for CEO, CFO, COO, and CNO.
• Reviews time sheets daily and make corrections as necessary for a timely payroll processing including daily audits of department coding.
• Assists in nursing staff’s paycheck discrepancies as necessary to ensure compliance with state, federal, and/or Company Policy.
• Assists the CNO and HR in the preparation of submitting a Personnel Action Forms (PAFs) for changes in the nursing department as requested and/or required.

Nursing Support Duties

• Works closely with nursing leadership to ensure staffing compliance with the approved schedule and budget.
• Maintains staffing records and communicates clearly with nursing leadership and/or team members.
• Maintains accurate and up to date records of all per diem agreements and commitments.
• Assists in the Hospital’s recruitment efforts to fill staffing vacancies including, but not limited to, screening resumes, setting up interviews, and assisting in the onboarding and orientation process for all nursing staff new hires.
• Ensures all nursing staff are compliant with in-service training(s), orientation, and all licensure/certification requirements as required.

Your Experience Matters

What we’re looking for:

• Education & Licensure (if applicable): High school graduate of GED equivalent required.
• Experience: Preferably a minimum of two (2) years’ experience in a hospital business office and/or human resources within a health care setting; or any combination of education, training and/or experience in a hospital business office setting.
• Additional Skill Requirements: Ability to work occasional overtime and flexible hours as requested.

Your Care Matters

What we provide for our team:

• 401(k) + matching
• Health insurance
• 100% company-paid life insurance coverage up to 2x your annual salary
• Vision insurance
• Dental insurance
• 100% company-paid long term disability insurance
• Paid time off
• Paid holidays
• Cafeteria on site + discounted meals
• Employee engagement events
• Employee assistance program
• Employee recognition program
• Free parking

What sets us apart?

• Career & training development opportunities
• Dynamic and inclusive work environment
• Engaged management team dedicated to your success
• A guiding mission and set of values that serve as both our north star and yours, anchoring our collective purpose and aspirations

Disclaimer: Benefits are subject to change at the discretion of Hospital for Behavioral Medicine.

Compensation

This is a full-time role and the expected compensation range for this role is $24.00 - $28.00 hourly. We’re eager to engage with all qualified candidates, and consideration will be provided to experience and skill level. Join us as our Staffing Coordinator!

About HBM

Get to know us Outstanding Care, Compassionate People, Unparalleled Service

Discover a fulfilling career at Hospital for Behavioral Medicine (HBM)!

Welcome to the heart of mental health treatment innovation in Worcester, MA! HBM, a cutting-edge 120-bed inpatient facility, is the leading provider of exceptional therapeutic care, prioritizing patient comfort and safety. In proud collaboration with UMass Memorial Health Care, our facility is conveniently situated near the UMass Memorial Medical Center, allowing us to serve the community with unwavering dedication.

At HBM, we go beyond inpatient care by offering an outpatient partial hospitalization program, ensuring continuous support while respecting the rhythm of daily lives. Our commitment to accessible care knows no bounds, as we emphasize availability irrespective of one’s ability to pay.

Join us in providing exceptional care and contributing to the well‑being of individuals and families in need, and be a part of the transformative healthcare experience at Hospital for Behavioral Medicine.

To learn more about HBM, visit us at: https://www.hospitalforbehavioralmedicine.com/

TOGETHER WE CAN MAKE POSITIVE I.M.P.A.C.T.S.

Individuals Maintaining Positive Attitude and Commitment To Service

Equal Employment Opportunity Statement

At Hospital for Behavioral Medicine, we value a diverse, inclusive workforce and provide equal employment opportunities for all applicants and employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.