Staffing Coordinator

Oceans Healthcare, L.L.C.; Shreveport (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Louisiana Behavioral Health in Shreveport, a partnership with Ochsner LSU Health Shreveport and Oceans Healthcare, seeks a Staffing Coordinator to support the Director of Nursing by coordinating administrative processes to facilitate hiring and staffing of nursing personnel. You will manage applications, ensure documentation, and help ensure adequate staffing across units.

You will track attendance, coordinate orientation for MHTs and Milieu Managers, assist with reporting and graphing, and

Qualifications

• Experience coordinating staffing in a healthcare setting.
• Ability to track attendance and staffing trends.
• Knowledge of Joint Commission, Federal and State regulations.
• Strong communication with HR, Nursing Directors, and unit staff.

Responsibilities

• Facilitates nursing staff coverage across units; communicates staffing needs.
• Collects and communicates special time requests from nursing personnel.
• Tracks attendance, absences, and on-call coverage; reports trends to Director of Nursing.
• Assists HR with coordinating the hire process for nursing personnel; mentors MHTs/Milieu Managers.
• Documents and reports demographics and performance data for nursing staff; reports to Nursing Director.

Skills

Staff coordination

Staff scheduling

Communication

Documentation

Reporting & analytics

On‑call support

Tools

Microsoft Excel

MS Office

Job description

Louisiana Behavioral Health is a partnership between Ochsner LSU Health Shreveport and Oceans Healthcare, two Louisiana-based providers leading the transformation of behavioral health care through evidence-based, patient-centered treatment for adolescents, adults and seniors.

The Staffing Coordinator functions as a support person for the Director of Nursing to coordinate and organize administrative processes to facilitate the hiring/staffing of nursing personnel. Manages candidate's applications, and ensures all applicable documentation is completed. Communicates, coordinates, and facilitates adequate staffing of all nursing units under the supervision of the Director of Nursing. Functions as resource for Mental Health Technicians/Milieu Managers and schedules education/orientation of procedures and protocols of technical duties for such. Collaborates with nursing personnel to ensure effective, safe operations/staffing of unit activities. Facilitates communication between unit staff and Nursing Director. Trends personnel actions/activities. Assists with report development, graphing, and documentation of information within the nursing department. Demonstrates age specific and cultural sensitivity towards internal and external customers. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans Behavioral Mission, policies and procedures, and Performance Improvement standards.

Essential Functions:

1. Facilitates nursing staff coverage for all units/programs for the organization; performs evaluation of nursing staffing needs throughout all facility programs/units; responsible for communicating staffing needs with all nursing personnel to evaluate all availability; coordinates with other department's coverage of MHT/Driver's schedules to meet facility needs.
2. Collects and communicates all special time requests from nursing personnel to the Director of Nursing.
3. Tracks and trends attendance, requested absences, call-in's, alternative coverage arrangements and communicates same to the Director of Nursing.
4. With the direction of the Human Resources Department, assists with coordinating the hire process for all nursing personnel. Mentors, communicates, and functions as resources person for MHTs and Milieu Managers; assists in scheduling and conducting MHT orientation.
5. Effectively documents, graphs, and reports demographics related to nursing personnel; communicates evaluation performance of MHTs and Milieu Managers to the Director of Nursing as needed; remediating as needed.
6. Maintains knowledge of procedure/protocol changes and communicates such to MHTs and Milieu Managers; serves as a position back-up for all units as needed within scope of knowledge.
7. Demonstrates knowledge of contraband, unit rounds/close observation, and safety issues to ensure a safe environment.
8. Maintains contact/communication with the nursing department after normal business hours to improve outcomes of patient care; readily available to be on call during the evenings, nights, and weekends to ensure staff coverage.
9. Assists with transcription and posting memos; maintains memos in memo log and tracks compliance with communication.
10. Performs other duties as assigned.