Staffing Coordinator

Fox Subacute - Philadelphia; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Medical, Dental & Vision Insurance

Paid Time Off

401(k) / Retirement Plan

Company sponsored benefit programs

Supportive and collaborative work envr

Opportunities for professional growth

Monday through Friday schedule (8:30am

Job summary

Fox Subacute is seeking a highly organized Staffing Coordinator to manage daily staffing needs for our long-term care facility. The role involves maintaining staffing levels, creating schedules, coordinating call-outs, and collaborating with nursing leadership to ensure continuity of resident care.

The ideal candidate is detail-oriented, responsive, and professional, thriving in a fast-paced healthcare environment while upholding confidentiality and compliance standards.

Qualifications

• High school diploma or equivalent required; healthcare or business-related education preferred.
• Previous experience in staffing/scheduling REQUIRED.
• Experience in a long-term care, skilled nursing, assisted living, or healthcare setting is strongly preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office and scheduling software; OnShift, IntelyCare, and ShiftKey experience a plus.
• Ability to work independently and make sound decisions regarding staffing coverage.
• Professional, dependable, and able to maintain confidentiality.
• Knowledge of nursing staff roles, shift requirements, and long-term care operations is preferred.

Responsibilities

• Develop, maintain, and adjust daily, weekly, and monthly nursing staff schedules.
• Coordinate staffing for all shifts, including weekends and holidays.
• Monitor staffing levels and identify coverage needs based on census and facility requirements.
• Respond promptly to call-outs, absences, and last-minute staffing changes.
• Contact qualified employees and agency staff to arrange shift coverage when needed.
• Maintain accurate staffing records, schedules, and attendance information.
• Communicate schedule changes clearly to nursing staff and management.
• Work closely with the Director of Nursing and leadership to address staffing concerns.
• Track overtime, open shifts, agency utilization, and staffing patterns.
• Assist with maintaining compliance with facility staffing requirements and applicable regulations.
• Maintain confidentiality of employee and resident information.
• Provide professional customer service to employees while enforcing scheduling policies.
• Perform other duties related to staffing and scheduling as assigned.

Skills

Staffing scheduling

Organizational skills

Time management

Verbal/written communication

Multitasking

Independent decision making

Education

High school diploma or equivalent

Healthcare/business education preferred

Tools

Microsoft Office

Scheduling software

OnShift

IntelyCare

ShiftKey

Job description

Fox Subacuteis seeking a highly organized and dependable Staffing Coordinator to manage daily and ongoing staffing needs for our long-term care facility. The Staffing Coordinator will be responsible for maintaining appropriate staffing levels, preparing schedules, coordinating coverage for call-outs and vacancies, and working closely with nursing leadership and staff to ensure continuity of resident care.

The ideal candidate is detail-oriented, responsive, professional, and comfortable working in a fast-paced healthcare environment.

Key Responsibilities

• Develop, maintain, and adjust daily, weekly, and monthly nursing staff schedules.
• Coordinate staffing for all shifts, including weekends and holidays.
• Monitor staffing levels and identify coverage needs based on census and facility requirements.
• Respond promptly to call-outs, absences, and last-minute staffing changes.
• Contact qualified employees and agency staff to arrange shift coverage when needed.
• Maintain accurate staffing records, schedules, and attendance information.
• Communicate schedule changes clearly to nursing staff and management.
• Work closely with the Director of Nursing, and other leadership to address staffing concerns.
• Track overtime, open shifts, agency utilization, and staffing patterns.
• Assist with maintaining compliance with facility staffing requirements and applicable regulations.
• Maintain confidentiality of employee and resident information.
• Provide professional customer service to employees while enforcing scheduling policies consistently.
• Perform other duties related to staffing and scheduling as assigned.

Qualifications

• High school diploma or equivalent required; healthcare or business-related education preferred.
• Previous experience in staffing/scheduling REQUIRED.
• Experience in a long-term care, skilled nursing, assisted living, or healthcare setting is strongly preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office and scheduling software; experience with OnShift, Intelycare, andShiftKey is a plus.
• Ability to work independently and make sound decisions regarding staffing coverage.
• Professional, dependable, and able to maintain confidentiality.
• Knowledge of nursing staff roles, shift requirements, and long-term care operations is preferred.

What We Offer

• Competitive salary
• Medical, Dental & Vision Insurance
• Paid Time Off
• 401(k) / Retirement Plan
• Company sponsored benefit programs
• Supportive and collaborative work environment
• Opportunities for professional growth
• Monday through Friday schedule (8:30am-5pm)

Fox Subacute Is an Equal Opportunity Employer.