Staffing Coordinator

Sher Contracting; Newark Village (IN); On-site; USD 42,000 - 63,000; Full time

Job summary

Sher Contracting is seeking a Staffing Coordinator to support client sites and manufacturing facilities. You will oversee attendance, timekeeping, PPE compliance, and effective communication with workers and client contacts.

The role emphasizes on-site coordination, issue escalation, and timely replacement of staff. The ideal candidate is organized, dependable, and able to work independently on-site, with strong communication and judgment.

Qualifications

• Organized and dependable with strong communication and judgment.
• Comfortable working with employees, contractors, and client personnel.
• Experience in manufacturing, construction, industrial environments is a plus.
• Ability to enforce rules professionally and escalate issues when needed.
• Proficient with mobile apps and basic technology on-site.

Responsibilities

• Attend to attendance and workforce management, monitor on-site personnel.
• Oversee timekeeping and Connecteam usage; resolve discrepancies.
• Monitor PPE and safety compliance and report concerns.
• Serve as primary contact for Sher workers at sites and resolve routine issues.
• Identify and coordinate worker terminations or removals when required.
• Identify vacancies, communicate needs to Recruiter, and ensure replacements report on-site.

Skills

Organized

Dependable

Strong communicator

Good judgment

Independent work on-site

Tools

Connecteam

Job description

Core Responsibilities

Attendance & Workforce Management

• Monitor daily attendance, call-offs, no-shows, late arrivals, and early departures.
• Maintain an accurate understanding of who is actively working on site.
• Communicate attendance issues to Sher and the client as appropriate.
• Help address routine workforce issues as they arise.

Timekeeping

• Monitor employee/contractor timekeeping and Connecteam usage.
• Identify missing, inaccurate, or questionable time.
• Work with workers and Sher's internal team to resolve timekeeping issues.
• Help ensure hours are accurately submitted and approved on time.

PPE & Safety Compliance

• Monitor compliance with required PPE and basic site safety requirements.
• Reinforce Sher and client expectations with deployed workers.
• Identify and report safety or compliance concerns.
• Escalate serious or repeated violations to Sher management and/or the appropriate client contact.

Workforce Issues & Communication

• Serve as a primary point of contact for Sher workers at assigned sites.
• Answer routine questions and help resolve day-to-day issues.
• Maintain professional communication with client contacts.
• Escalate issues outside the Staffing Coordinator's authority.

Terminations & Worker Removal

• Identify workers who may need to be removed from an assignment due to attendance, performance, safety, conduct, or other issues.
• Communicate concerns to Sher management and follow the appropriate termination/removal process.
• Assist with coordinating the removal of workers from the site when directed.
• Help coordinate return of badges, equipment, or other client property when applicable.

Staffing & Replacement

• Identify vacancies created by call-offs, terminations, turnover, increased workload, or other circumstances.
• Communicate open positions and replacement needs to Sher's Recruiter.
• Provide the Recruiter with accurate information regarding the position and timing.
• Help confirm replacement workers successfully report to the site.

Role Boundaries

The Staffing Coordinator is responsible for workforce coordination, not production management.

The Staffing Coordinator generally does not:

• Direct the client's production operations.
• Act as a foreman or trade supervisor.
• Make client hiring decisions.
• Set client billing or pay rates.
• Independently terminate Sher workers without following Sher's process.
• Replace the Recruiter or Sales Rep.

Key Working Relationships

Sales Representative

• Owns the client relationship and revenue opportunity.
• Handles broader client relationship and commercial matters.

Recruiter

• Finds, qualifies, onboards, and deploys talent.
• Refills open positions identified by the Staffing Coordinator.

Staffing Coordinator

• Manages day-to-day workforce coordination after deployment.
• Communicates workforce issues and staffing needs to the appropriate internal team.

Ideal Candidate

The ideal candidate is:

• Organized and dependable.
• Comfortable working directly with employees, contractors, and client personnel.
• Comfortable working in manufacturing, construction, industrial, or similar environments.
• Able to enforce rules professionally and consistently.
• Strong communicator with good judgment.
• Comfortable using mobile apps and basic technology.
• Able to identify problems and escalated them appropriately.
• Comfortable working independently on-site.

Success in This Role

A successful Staffing Coordinator helps Sher maintain a workforce that is:

Present - Productive - Properly Equipped - Compliant - Properly Documented - Supported

The ultimate goal is to keep Sher's deployed workforce operating smoothly while identifying problems early and ensuring vacancies are quickly communicated and refilled.

Position Structure

Title: Staffing Coordinator

Department: Operations / Workforce Management

Reports To: Sher Staffing Management

Work Location: Client job sites / manufacturing facilities; may support one or multiple locations

THIS IS A FUTURE POSiTION. We anticipate filling this within the next 60-90 days.

Core Performance Metrics

Performance may be evaluated based on:

• Attendance and no-show management
• Timekeeping accuracy
• PPE and safety compliance
• Speed of issue escalation
• Worker retention
• Speed and accuracy of vacancy reporting
• Successful replacement/deployment coordination
• Client satisfaction
• Quality and timeliness of communication