Staffing Coordinator

Green Top Farms, LLC; New York (NY); Hybrid; USD 66,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Sick leave

Paid time off (PTO)

401(k)

Daily family meal

Bonus eligibility via Green Shares

Job summary

Green Top Farms, LLC is seeking a Staffing Coordinator in New York City to lead aggressive full-cycle hiring for enterprise onsite and event staff. You’ll source, screen, and close candidates, building a ready bench to cover daily service and events.

The role emphasizes high-volume recruiting, rapid time-to-fill, onboarding, and training while coordinating schedules across accounts and events. Hybrid work in NYC is supported with leadership exposure.

Qualifications

• 3+ years of high-volume recruiting, hiring, or staffing experience in hospitality, food service, events, or staffing agencies.
• Proven track record of full-cycle hiring at volume and hitting time-to-fill targets.
• Strong sourcing, screening, and candidate-closing skills.
• Highly organized with ability to manage many openings at once.
• Strong communication and relationship-building skills.

Responsibilities

• High-Volume Hiring & Sourcing (45%): Own the pipeline and fill roles fast; source through job boards, community partners, referrals, and events; screen, interview, and close candidates to hit time-to-fill targets; build a ready bench for on-call and event staff.

Skills

High-volume hiring

Sourcing

Interviewing

Candidate closing

Organization

Communication

Relationship building

Urgency and pace

Tools

Applicant tracking systems

Scheduling systems

Job description

About UsGreen Top Farms is a New York-based food service company specializing in farm-fresh meals for enterprise workplace dining and corporate catering. We partner with leading companies to deliver elevated daily dining and hospitality experiences, using seasonal ingredients and thoughtful operations to create consistent, high-quality service at scale.Our mission is to build a more sustainable and equitable food system, starting by reconnecting consumers and local farmers. We believe the results of strengthening that connection are better nutrition, tastier food, greater social justice, and reduced environmental impacts. Our menus reflect this attention to bringing nutritious, delicious food to those who need it most.Position OverviewThe Staffing Coordinator is a hands-on, high-energy hiring manager responsible for keeping our enterprise onsite and event teams fully staffed. Reporting directly to the Chief Operating Officer, you will own aggressive, full-cycle hiring for our front-line staff, build a ready bench for daily service and events, and get new hires trained and scheduled quickly. This is a role for someone who loves the hunt: sourcing, screening, closing candidates, and keeping every site and event covered.We are looking for a candidate who is:A relentless recruiter who enjoys high-volume hiring and moves with urgencySkilled at building candidate pipelines and closing quicklyHighly organized and unflappable when needs change fastComfortable working directly with senior leadership and operationsThe ideal candidate brings a proven track record of filling roles fast and building reliable front-line teams at scale.ResponsibilitiesHigh-Volume Hiring & Sourcing (45%)Own the pipeline and fill roles fast.Own aggressive, full-cycle hiring for enterprise onsite and event staff, from sourcing through offerProactively build candidate pipelines through job boards, community partners, referrals, and hiring eventsScreen, interview, and close candidates quickly to hit time-to-fill targets and reduce vacancyBuild and maintain a ready bench of on-call and event staff for fluctuating demandPartner with hiring managers to define needs and move candidates through quicklyOnboarding & Training (20%)Get new hires productive fast.Onboard and train new hires on service standards, safety, and proceduresCoordinate role-specific training with site leads and managersSupport ramp-up so new staff are effective on their first shiftsScheduling & Coverage (20%)Keep every site and event covered.Build and manage schedules for onsite and event staff across accounts and eventsForecast staffing needs against the service and event calendarFill call-outs and last-minute gaps to ensure coverageFlex labor across multiple sites and events to match demandWorkforce Planning & Reporting (15%)Plan ahead and keep leadership informed.Partner with the COO, operations, and account teams to forecast headcount for new accounts, floors, and eventsTrack and report hiring and staffing metrics, including fill rate, time-to-fill, and turnoverMaintain the staff roster and availability, and take on additional responsibilities as neededRequired Qualifications3+ years of high-volume recruiting, hiring, or staffing experience, preferably in hospitality, food service, events, or a staffing agencyProven track record of full-cycle hiring at volume and hitting time-to-fill targetsStrong sourcing, screening, and candidate-closing skillsHighly organized with the ability to manage many openings at onceStrong communication and relationship-building skillsAble to stay calm and move fast with last-minute changesA commitment to personal accountability and continuous learningPreferred QualificationsExperience hiring hourly, onsite, or event teams at scaleExperience in enterprise workplace dining, catering, or eventsBilingual (Spanish) strongly preferredFamiliarity with applicant-tracking and scheduling systemsFood safety awareness (ServSafe or equivalent a plus)Key CompetenciesSourcing and pipeline buildingClosing and urgencyOrganization under pressureRelationship buildingAccountability and ownershipRole DetailsTitle: Staffing CoordinatorJob Type: Full-time, Salaried (Exempt), HybridLocation: New York CitySchedule: Monday through Friday, with occasional evenings and weekends based on event needsReports to: Chief Operating OfficerCompensation: $66,300-75,000 base + bonus eligibility through our Green Shares employee bonus programBenefitsMedical insuranceSick leavePaid time off that increases with tenure401(k)Daily family mealPotential for bonuses through our Green Shares employee bonus programEligibility and details subject to company policyEqual Opportunity StatementGreen Top Farms is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, creed, gender, gender identity or expression, sexual orientation, national origin, age, disability, marital status, citizenship status, veteran status, or any other characteristic protected by federal, state, or local law, including the New York State Human Rights Law.We are committed to providing reasonable accommodations for qualified individuals with disabilities and for religious observances, in accordance with applicable laws